Document Manager (m/f/d)

Quick Facts

• Role: Document Manager focused on document management (DM) processes and systems in a PMO
• Project context: NorthEastLink HVDC connection (Heide to Klein Rogahn)
• Collaboration: Works with 50Hertz and TenneT

Description

The document management (DM) function manages project-relevant documents across their full lifecycle—from planning to archiving. In this role, you develop and improve DM processes and systems in the PMO to ensure orderly project documentation.

Responsibilities

• Analyze and document requirements and boundary conditions for the DM concept
• Develop a project-specific DM concept (scope, document types, classification, filing structure, templates, and processes for creation, review, approval, and distribution)
• Define external-partner DM requirements and coordinate interfaces, responsibilities, and tools
• Create templates and aids (forms and overview lists)
• Provide regular reporting on operational DM
• Create a plan for As-Built documentation
• Develop a project-specific DM guideline for the project handbook
• Conduct trainings on the DM concept and the tools used
• Set up subsystems in the systems engineering model and check for inconsistencies
• Manage service providers for further development of the virtual project environment
• Analyze and document specification changes and their impacts

Requirements

Must Haves

• At least 3 years of experience creating and implementing DM in complex infrastructure projects
• Demonstrable experience with virtual project spaces and DM tools (preferably thinkproject tpCDE and MS SharePoint)
• English proficiency (B2) and German proficiency (B2)
• Completed degree or vocational training in a relevant field
• Very good knowledge of PowerPoint, Word, and Excel

Nice to Haves

• Administration of tpCDE and SharePoint
• Knowledge of SAP Signavio
• Knowledge of Power BI

Benefits

The posting does not list specific benefits.