PMO Support Specialist (DORA Programme)

Description

You will support the DORA PMO with programme governance and delivery by coordinating programme activities, producing high-quality reporting, facilitating PMO meetings, maintaining risk-management routines, and ensuring actions, dependencies, and deadlines are followed up.

Responsibilities

• Create and maintain programme reporting materials, including status reports, executive presentations, dashboards, and governance packs
• Support ad-hoc programme-management activities and deliverables
• Plan, prepare, facilitate, and document PMO meetings (agendas, minutes, decisions, actions, and follow-up)
• Coordinate risk-management activities, including maintaining the risk register, following up with risk owners and mitigations, and preparing risk reporting for governance forums
• Track programme actions, milestones, decisions, dependencies, and deliverables; escalate potential delays or issues when appropriate
• Coordinate input from workstream leads and stakeholders to ensure reporting is accurate, timely, and consistent
• Improve and maintain programme-management routines, templates, and documentation
• Act as a proactive central point of coordination to ensure key activities progress and nothing is missed between teams or governance forums

Requirements

• 2+ years of experience in programme management, project management, PMO, or a similar coordination role
• Excellent written and spoken English
• Strong ability to work independently, proactively, and with limited supervision
• Proven coordination skills across multiple stakeholders, projects, and priorities
• Experience facilitating meetings and ensuring clear actions, ownership, and follow-up
• Experience supporting risk, issue, action, and dependency management
• Ability to create clear, structured, high-quality presentation and reporting material for programme and senior-stakeholder audiences
• Strong attention to detail, organization, and follow-through
• Comfortable working in a fast-paced environment with changing priorities
• Proficiency with PowerPoint, Excel, and common programme-management tools

Benefits

• Hybrid work model: 3 days per week from the office
• Full-time role: 40h/week
• Rate up to 60 PLN/h (B2B)