PMO Specialist

Quick Facts

• Role: PMO Specialist

Description

The PMO Specialist will prepare weekly and monthly programme status reports, executive presentations, dashboards, and governance packs. The role will plan and facilitate PMO meetings, maintain registers for risks, issues, dependencies, actions, and decisions, and track milestones, deliverables, dependencies, and deadlines with escalation when delays are likely. You will also collect and consolidate reporting inputs from workstream leads to ensure accuracy and consistency.

Responsibilities

• Prepare weekly and monthly programme status reports, executive presentations, dashboards, and governance packs
• Coordinate and facilitate PMO meetings (agendas, minutes, decisions, action tracking, and follow-up)
• Maintain risk, issue, dependency, action, and decision registers
• Coordinate risk-management activities, follow up with risk owners, and monitor mitigation plans
• Track programme milestones, deliverables, dependencies, and deadlines; escalate potential delays or issues
• Collect and consolidate reporting inputs from workstream leads and stakeholders
• Prepare risk reports and materials for senior-management and governance meetings
• Maintain and improve PMO processes, reporting templates, and programme documentation
• Support ad-hoc programme-management activities and deliverables
• Ensure coordination between teams and timely resolution of outstanding actions

Requirements

• Minimum 2 years of experience in PMO, project management, programme management, or a similar coordination role
• Excellent written and spoken English
• Strong experience coordinating multiple stakeholders, projects, and priorities
• Proven ability to work independently, proactively, and with minimal supervision
• Experience organising and facilitating meetings, documenting decisions, and tracking follow-up actions
• Practical experience in risk, issue, action, and dependency management
• Ability to prepare structured, high-quality reports, dashboards, and presentations for senior stakeholders
• Proficiency in Microsoft PowerPoint, Excel, and common project/programme management tools
• Excellent organisational skills, attention to detail, and ability to meet deadlines
• Ability to work effectively in a fast-paced environment with changing priorities

Nice to have

• Experience in large-scale transformation, regulatory, technology, or financial services programmes
• Experience preparing executive-level materials and reporting for senior-management or governance forums

Benefits

• Private medical care
• Co-financing for the sports card
• Constant support of a dedicated consultant
• Employee referral program