IT Project Management Office (PMO) Specialist

Quick Facts

• Role: IT Project Management Office (PMO) Specialist

Description

You will support strategic Financial Services IT transformation programs by owning operational and administrative PMO activities. The role includes master planning, reporting, risk/problem tracking, and decision and responsibility governance (e.g., RACI), with additional contribution to change management. You will optimize day-to-day tasks with AI tools and communicate progress clearly to senior management.

Responsibilities

• Manage the project schedule (Master Plan), milestones, and cross-team task dependencies

• Collect data and prepare clear progress reports and meeting notes translated into operational actions

• Maintain and regularly update a central risk and issues register

• Define and uphold responsibilities (e.g., RACI), track decisions, and drive actions to resolve blockers

• Support change readiness assessment and adoption-mitigating activities

• Use AI-based assistants to optimize operational and administrative work

Requirements

• 2–3 years of commercial PMO experience (PMO Specialist, Project Coordinator, Business Analyst)

• Practical knowledge of transformation project lifecycle, including stabilization and hypercare

• Expert MS Office skills

• Power BI expertise

• Advanced Jira usage (building advanced plans, tracking dependencies, configuring interactive dashboards)

• Practical AI tooling skills

• Understanding of Agile/Hybrid projects and ability to support change management (including resistance identification)

• Strong analytical skills to create executive summaries from risks, budgets, and status data

• Assertive, independent communication with director-/C-level stakeholders

• Ability to work under ambiguity and frequent priority shifts

• Polish and English proficiency (C1)

Benefits

• Private medical care with Allianz (specialists and diagnostic tests for you and your family)

• Cafeteria system (e.g., Multisport card co-financing or budget for culture, rest, sport, shopping)

• Hybrid work model after onboarding (2 days remote, 3 days in office)

• Access to advanced AI tools and Google Workspace

• Professional development with a technical, business, and managerial expert career path

• Individual training and conference plan

• Friendly team atmosphere supported through integration events and local initiatives

• Participation in events promoting an active lifestyle