PMO Project Support Coordinator

Quick Facts

Support an IT PMO team by administering project governance processes, maintaining project documentation and records, and ensuring accurate project data in PMO tools and repositories. Coordinate administrative activities such as training, meetings, governance paperwork workflows, and month-end support.

Description

Provide administrative support for IT PMO and IT Financial processes. You will collect and consolidate project forecast/actuals data, maintain project trackers, administer the BAR workflow (circulation, signatures, filing, status monitoring), and keep governance materials and PMO repositories up to date. You’ll also support reporting by updating standard reports and checking data completeness and accuracy.

Responsibilities

• Provide administrative support for IT PMO and IT Financial processes; coordinate training sessions and maintain documentation.
• Collect, consolidate, and maintain project forecast and actuals data.
• Maintain project trackers; support project intake, project management, and governance processes.
• Administer the BAR process: document circulation, signature tracking, filing, and status monitoring.
• Support month-end closing by collecting inputs, updating records, performing initial checks, and following up on outstanding information.
• Coordinate meetings, prepare materials, take minutes, and track actions.
• Maintain project documentation, governance decks, templates, links, and PMO repositories.
• Liaise with internal and external stakeholders to collect information and follow up on administrative actions.
• Support internal and external reporting by updating standard reports and verifying data completeness and accuracy.

Requirements

• University degree
• Previous experience in an IT environment or an administrative position
• Good working knowledge of Microsoft Excel
• Strong written and spoken English (additional languages an advantage)
• Experience supporting large or cross-functional teams
• Ability to independently resolve routine to moderately complex administrative issues
• Travel may be required up to 10%

Benefits

• 200 hours of vacation (25 days), plus 5 sick days per year
• Annual bonus and spot bonus
• Equal gender pay; flexible start/end times
• Home office up to 3 days/week
• Cafeteria benefit portal: 1,930 CZK net/month
• Cafeteria compensation bonus (after trial): 4,750 CZK gross/quarter
• Meal card contribution: 107 CZK/day worked (100% paid)
• Multisport card (optional)
• 3% pension contribution from salary
• Employee referral bonus program
• Support for ACCA/CIMA/ICU qualification and financial support for upskilling
• Company events, daily coffee/tea/fruit/vegetables, and friendly international environment