Project Management Coordinator (PMO)

Quick Facts

• Role: Project Management Coordinator (PMO)

• Focus: Coordinating a strategic and operational project portfolio across the Group

Description

Support the organization in organizing and developing the Group’s approach to managing its strategic project portfolio. You will help the executive board make decisions about initiatives across the organization, ensuring transparent reporting, prioritization, risk management, and effective cross-team collaboration.

Responsibilities

• Coordinate the strategic and operational project portfolio across the Group and support prioritization, dependencies, and continuation decisions

• Prepare recommendations for the board based on project data, business value, costs, risks, resource availability, and alignment with strategy

• Build and improve simple, transparent PMO standards (reporting rules, escalation, decision-making, documentation, and outcome monitoring)

• Analyze project statuses, identify risks/issues/dependencies, and propose corrective actions for delays, budget overruns, or scope changes

• Prepare executive-level reports, portfolio summaries, and analyses

• Collaborate with project owners, business leaders, and cross-functional teams (without formal management) to influence how work is done

• Support resource planning by identifying key-person overloads and recommending solutions

• Communicate project updates to the board, project owners, and local/international teams; prepare materials and present recommendations in English

Requirements

• Minimum 5 years of experience in project management, project portfolio coordination, or PMO work (preferably in international or corporate group settings)

• Project management certification (e.g., PMI, PRINCE2, Agile, Scrum or other practical PM confirmation)

• Ability to link initiatives to strategic goals and business value, including recommending whether to continue, support, change, pause, or close initiatives

• Proficiency with data and tools; advanced Excel and preferably Power BI, MS Project, or similar tools for planning, reporting, and analysis

• Ability to prepare executive recommendations with facts, options, risks, consequences, and a clear proposal for decisions

• Experience managing project risk, dependencies, and resources; ability to recognize organizational constraints and key-person overloads

• Highly independent, responsible, and well-organized working style; ability to take ownership, organize data, plan actions, meet deadlines, and drive decisions/implementation

• Strong stakeholder collaboration skills; ability to align teams with different priorities and influence without formal authority

• Very fluent English (preferably C1) for regular work with Group companies and for presenting recommendations

Benefits

• Stable employment under an employment contract (first contract for 6 months, then an indefinite-term contract)

• Flexible working hours (start between 6:00 and 10:00); you can bring your dog to the office

• Hybrid work model (up to 4 remote days per month) and free parking on office days

• Preferential access to Medicover medical package, Medicover Sport card, and PZU group insurance for you and your family

• Regular free preventive health check-ups

• Free and anonymous psychological support

• CSR engagement and charitable support

• Access to a company holiday facility by a lake in Mierzyn

• Average 40% employee discounts on Amica products and culinary workshops at the Poznań showroom

• Possible loans via Kas­a Zapomogowo‑Pożyczkowa; holiday and vacation allowances (ZFŚS)

• Amica Kids kindergarten and nursery in Wronki

• Poznań office located at the stadium; 30% discount in the local fan shop