Office Automation Secretary

Quick Facts

• Role: Office automation-focused secretary / principal office assistant

Description

You will provide primary office assistant support, performing administrative and clerical duties for the organization. The role includes preparing and editing a wide range of correspondence and documents, managing incoming and outgoing communications, and supporting office operations through automated programs. You will also maintain the supervisor’s calendar, coordinate meetings, and handle other office procedures and records.

Responsibilities

• Prepare and finalize recurring and nonrecurring correspondence, reports, and documents (handwritten or electronic drafts)

• Compose and sign nontechnical correspondence in the supervisor’s name or your own name

• Review incoming/outgoing mail and route items to the right staff/office or handle personally

• Answer telephone calls, greet visitors, and provide substantive nontechnical information from records

• Maintain the supervisor’s calendar and schedule meetings/conferences

• Establish, update, and maintain office procedures and records

• Use advanced word processing to create, format, edit, and print letters, reports, memos, and text documents

Requirements

• U.S. citizenship

• Must be able to obtain and maintain a Secret Clearance

• Typing speed of 40 words per minute (WPM)

• Complete initial online questionnaire and additional assessments

• Meet OPM specialized experience and eligibility standards (OPM GS clerical/administrative support qualifications; at least 1 year specialized experience at the GS-05 equivalent or required time-in-grade)

Benefits

• Comprehensive U.S. government benefits package (eligibility depends on position type)