Administrative Secretary (Office Automation)

Quick Facts

• Role: Principal office assistant / Administrative Secretary with office automation support

Description

Serve as a principal office assistant providing administrative and clerical duties in support of the organization. Prepare and process correspondence and documents, coordinate office activities, manage calendars and meetings, and handle visitor and telephone interactions. Use office automation software to create complex documents and to update or revise databases and spreadsheets.

Responsibilities

• Prepare recurring and nonrecurring correspondence, reports, and other documents; review and finalize drafts prepared in handwritten or electronic form.
• Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives; coordinate office work with other offices and organizations.
• Receive telephone calls, greet visitors, and determine the nature of calls/visits.
• Maintain the supervisor’s calendar and coordinate meeting arrangements and conference schedules.
• Maintain office procedures and records; serve as a liaison between the supervisor and subordinate units; perform other administrative and clerical support.
• Use multiple office automation tools to edit/reformat drafts and update or revise existing databases or spreadsheets; create documents with complex formats such as graphics and tables.

Requirements

• U.S. citizenship required.
• Typing proficiency: minimum of 40 WPM.
• At least 1 year (52 weeks) of specialized experience equivalent to GS-05, including office automation support using word processing, databases, spreadsheets, and graphics.
• Demonstrated skill preparing, reviewing, and processing correspondence and documents using correct grammar, spelling, punctuation, capitalization, and formatting.
• Experience establishing and monitoring suspense dates; handling telephone calls and visitors; coordinating meetings/conferences; maintaining supervisor’s calendar.
• Expected to be granted and/or maintain the appropriate security clearance required for the position.
• Upload an authorized proficiency certificate or self-certify typing proficiency (ineligibility if not provided).

Benefits

Federal employment provides a comprehensive benefits package for employees and their families. Benefits eligibility depends on the type of position held (full-time, part-time, or intermittent).