Office Automation Secretary

Quick Facts

• Role: Office Automation Secretary
• Primary focus: secretarial, administrative, general clerical, and typing (office automation) duties

Description

Provide secretarial and administrative support including filing, document and report preparation, and coordination with departments for routine management updates. Serve as a key point of contact for personnel matters, ensuring paperwork and actions are processed correctly through the servicing human resources office. Manage tracking, procurement, distribution, and disposal of supplies and equipment while maintaining accurate commissary records.

Responsibilities

• Maintain organized filing systems and keep commissary records updated and accessible.
• Coordinate with various departments to collect information needed for reports and routine management updates.
• Produce documents, reports, and other administrative materials using standard office software and automation tools.
• Act as the commissary’s main point of contact for personnel matters and ensure correct processing through the human resources office.
• Manage tracking, procurement, distribution, and disposal of supplies and equipment necessary for commissary operations.

Requirements

• U.S. citizen or national (proof of citizenship required if selected).
• Meet the minimum age requirement (generally 18 years).
• Males born after 12-31-1959 must be registered with or exempt from Selective Service.
• Pass identity and employment eligibility verification through E-Verify.
• Obtain and maintain clearance eligibility based on a background investigation; appointment subject to favorable suitability/fitness outcome.
• Meet OPM qualifications for series 0318 and additional requirements by the announcement closing date.
• Provide 1 year of specialized experience equivalent to at least GS-11 as described, including job analysis and recruitment/selection administration tasks, personnel action processing/onboarding, and auditing for accuracy and regulatory compliance.
• Specialized experience must include processing and coordinating personnel and payroll actions, troubleshooting complex personnel/timekeeping/payroll issues, preparing detailed reports/correspondence using automated systems, and managing a supply or property accountability program.
• Education cannot be used to qualify; resume must clearly document the required experience.

Benefits

Receive a comprehensive U.S. government benefits package. Benefit eligibility depends on the type of position and whether it is full-time, part-time, or intermittent (contact the hiring agency for specific details).