Office Automation Secretary

Quick Facts

• Role: Office Automation Secretary (principal office assistant)

• Focus: Administrative/clerical support and office automation/advanced word processing for an executive commander

Description

Serve as the principal office assistant supporting the Host Wing Commander, performing administrative and clerical duties including office automation and advanced word processing. Prepare and edit correspondence, reports, and documents; process incoming/outgoing materials for the Commander’s signature; screen calls and visitors; and manage the supervisor’s calendar and meeting arrangements. Maintain and update office procedures and records to support efficient office operations.

Responsibilities

• Prepare recurring and nonrecurring personal and executive correspondence, reports, and documents from staff and file information

• Compose non-technical correspondence (e.g., office procedures, program requests, acknowledgments, commendations, notifications)

• Review and process correspondence and materials for the Commander’s signature

• Screen publications/regulations/directives and highlight items affecting the Commander’s jurisdiction

• Place local and long-distance calls for the Commander and staff

• Answer phones, greet visitors, and screen calls/visits that do not require supervisor assistance

• Maintain the supervisor’s calendar; coordinate meetings and conferences; track and follow up on commitments

• Develop, update, and maintain office procedures and records/files

• Use advanced word processing automation functions to create, format, modify, edit, and print letters, reports, memos, and form letters

• Generate tables of contents, import graphs or databases, create glossaries, and align multiple columns

Requirements

• U.S. citizenship required

• Must be able to type 40 WPM

• Obtain and maintain a SECRET security clearance

• Meet OPM specialized experience requirements (at least 1 year specialized experience at the next lower grade level, e.g., GS-06 or equivalent)

• Meet OPM General Schedule clerical and administrative support qualification standards

• For merit promotion: meet federal time-in-grade requirements

• Males must be registered for Selective Service

Benefits

• Comprehensive U.S. government benefits package for eligible employees

• Benefits vary by appointment type (full-time/part-time/intermittent) and eligibility; review the hiring agency’s specific benefits