Office Automation Secretary

Quick Facts

• Role: Principal office assistant (secretarial and clerical support) in support of a major command headquarters
• Focus: Office automation for producing and maintaining office documents and records

Description

Serve as a principal office assistant performing administrative and clerical duties that support an organization at a major command headquarters. Prepare recurring and nonrecurring correspondence, reports, and documents; process incoming and outgoing materials; and manage visitor and call screening and follow-ups on meeting commitments. Use office automation software to create and edit complex documents and maintain databases and spreadsheets.

Responsibilities

• Prepare and edit correspondence, reports, and documents using information from staff, files, and other sources
• Review and process incoming and outgoing correspondence, publications, regulations, and directives
• Receive telephone calls, greet visitors, and determine appropriate actions based on knowledge of the organization
• Independently note and follow up on commitments made at meetings and conferences; maintain the supervisor’s calendar
• Coordinate and schedule meetings and/or conferences
• Develop, establish, update, and maintain office procedures and records/files to ensure efficient office operations
• Use office automation software to create documents with complex formats (e.g., graphics and tables), edit electronic drafts, and update existing databases and spreadsheets
• Perform additional clerical and administrative support tasks for the office/organization

Requirements

• U.S. citizenship required
• Ability to obtain and maintain a Secret security clearance
• Type 40 words per minute (WPM)
• Meet OPM qualification standards for clerical and administrative support positions
• At least 1 year of specialized experience at the next lower grade (GS-06) or equivalent

Benefits

A comprehensive federal benefits package is provided; eligibility depends on the position type (contact the hiring agency for specifics).