Administrative Officer

Quick Facts

• Role: Administrative Officer (Healthcare administrative support within Office of Community Care)

• Schedule: Monday–Friday, 08:00AM–04:30PM

• Telework: Not authorized

Description

The Administrative Officer directs and performs all administrative functions for an assigned healthcare clinical organization/service line. The role includes budgeting and financial management, space and equipment utilization oversight (including maintaining the equipment inventory list), utilization and operational reporting, administrative procedure development, and coordination of responses to requests and action items. It also provides personnel management support for VA Community Care staff and serves as a Contracting Officer Representative (COR), developing acquisition documents and supporting the contracting process from start to finish.

Responsibilities

• Provide financial information and analysis to leadership

• Balance revenues and spending through day-to-day budget and financial management

• Advise on resource needs and recommend redistribution strategies to leadership

• Manage and recommend spending adjustments/reprogramming as the budget period progresses

• Oversee space and equipment utilization programs; maintain the equipment inventory list (EIL)

• Prepare reports on clinic utilization, space utilization, access, equipment management, patient experience, and process improvement

• Develop and improve internal administrative procedures to control deadlines and remove bottlenecks

• Coordinate and track inquiries, action items, and service requests for timely submission

• Support VA Community Care staff personnel management, manpower utilization, recruitment, and retention within staffing ceilings

• Liaison with human resources; coordinate recruitment and personnel actions and maintain personnel-related records

• Serve as backup timekeeper for the service line

• Participate in long- and short-range organizational policy and planning by coordinating administrative needs

• Act as COR: develop initial acquisition documents, support funding requests, conduct contracting activities including market research and SOW development

• Perform other assigned duties

Requirements

• U.S. citizenship

• Selective Service registration requirement (for eligible males)

• Background/security investigation required

• Completion of online onboarding and acceptable identification documentation

• Seasonal influenza vaccination requirement

• Must serve a probationary period/trial period as a condition of employment

• Meet GS-09 qualification standard by closing date via specialized experience and/or qualifying education

Benefits

A comprehensive federal employee benefits package is available; eligibility depends on position type (full-time, part-time, or intermittent).