Administrative Officer

Quick Facts

• Role: Administrative Officer (Business Manager/administrative lead for a Medical Service)

• Focus: Day-to-day administrative operations and budget activities supporting clinical programs

Description

The position serves as the Business Manager in the Medical Service, reporting to the Medical Service Chief. You’ll manage day-to-day administrative operations and budgetary activities for the assigned service, with responsibility for space, contracts, equipment, recruitment, data management/validation, and budget formulation.

Responsibilities

• Ensure programmatic, systematic, and financial objectives are met for the Surgical/Medical service area

• Coordinate Medicine Service administrative functions and provide administrative/managerial support to professional programs

• Assist clinical services and related projects; communicate at multiple levels on behalf of the Chief of Medicine

• Independently resolve administrative and operational issues using VA directives, regulations, and VAMC policies

• Provide staff assistance affecting patient care, education, and organizational policy

• Review actions and requests from internal services and external entities (e.g., VA Central Office, VISN, Congressional Offices)

• Develop innovative solutions to expand specialty service delivery (community partnerships, service agreements, MOUs, remote services via telehealth, e-Consult, and VVC modalities)

• Review overtime/compensatory time/holiday pay for professional services and recommend approval/denial; coordinate utilization of assigned space

• Review equipment requests, recommend priority, and ensure justification is included

• Identify and recommend ways to combine, eliminate, simplify, and improve procedures and processes

• Collect and analyze leadership-defined data; distribute at least quarterly to Service leadership

• Compile final evaluation reports and establish administrative controls to ensure remedial actions are completed

• Supervise a small subordinate staff (including an Administrative Support Assistant and Program Analyst)

• Conduct management analysis across planning, organizing, implementing, coordinating, controlling, evaluating, educating, and improving medical/administrative/support operations

• Act as an HR liaison: initiate recruitment activities, interview and select employees, comply with EEO objectives, plan and assign work, and maintain accurate position descriptions

• Perform other duties as assigned

Benefits

A career with the U.S. government includes a comprehensive benefits package; eligibility depends on the specific position type and schedule.