Administrative Officer

Quick Facts

• Reports to: Laboratory Manager
• Schedule: Monday to Friday, 7:00am to 3:30pm
• Work mode: Not virtual

Description

The Administrative Officer directs and performs administrative functions supporting a complex medical facility. The role includes HR management, budget and financial oversight, procurement and contracting support, logistics, document control, and program/management analysis while advising service management on operational and strategic needs. The officer also serves as a Contracting Officer Representative (COR) by advising staff on procurement policies and monitoring/approving billing for contracted services.

Responsibilities

• Advise management on recruitment initiatives, staffing actions, placements, and related HR processes
• Support administrative management planning and policy development
• Provide COR support: advise on contracting/procurement policies and monitor/approve vendor billing
• Monitor allotments and track obligations/expenditures against approved budgets
• Lead budgeting, overtime, and financial management for Path & Lab (formulation, justification, execution, reporting)
• Manage supply/service needs, material movement, and real property; track equipment and supplies
• Create plans for proper space utilization
• Prepare executive presentations and fully documented studies for leadership/committee review
• Plan, develop, and execute clinical service administrative program needs
• Collect, analyze, and interpret data for leadership decision-making and long-term planning
• Coordinate and track responses to inquiries and action items for timely submissions
• Act as an Action Officer between HR Management and the organization for personnel management and organization structuring
• Develop acquisition documents and conduct contracting processes end-to-end, including market research and Statements of Work (SOW)
• Maintain procurement and contracting records
• Coordinate internal reviews to ensure compliance with VISN and Central Office directives/handbooks and standards from TJC, OIG, OSHA, and GAO

Benefits

A federal government career with a comprehensive benefits package; eligibility depends on the position type.