Administrative Officer

Quick Facts

• Role: Administrative Officer
• Focus: Human resources and administrative management for Digital Health programs
• Schedule: Monday–Friday, 8:00am–4:30pm (telework/virtual/remote work authorized)
• Trial period: 1–2 years

Description

The Administrative Officer serves as the personnel management expert for Digital Health (DHS), advising leadership on HR issues and overseeing a full range of human resources requirements for clinical and administrative staff. The role also coordinates analytical, evaluative work related to Digital Health operations and manages procurement and contracting, including preparing procurement requests, evaluating proposals, acting as COTR, and maintaining contracting records. Additional responsibilities include fund obligation/expenditure authorizations, equipment/space/supplies oversight, and annual equipment inventories.

Responsibilities

• Provide HR expertise and recommendations on personnel policy matters; advise program leadership
• Coordinate HR processes via HRMS for recruiting, promotion, training, equal opportunity employment, discipline, performance evaluation, terminations, and reassignments
• Advise supervisors and staff by interpreting HR regulatory, policy, and procedural requirements
• Support performance appraisals and oversee day-to-day administrative operations
• Manage procurement and contracting for DHS programs, including COTR duties, records, bid evaluation, cost analysis, and sole source justifications
• Prepare and review purchase orders for supplies and nonexpendable property (including PC hardware/software and specialized equipment)
• Authorize fund obligations and expenditures
• Monitor and manage DHS equipment, space, and supplies
• Perform or manage annual equipment inventories; report missing equipment and request replacements/additional equipment

Benefits

• Competitive salary with regular salary increases
• Paid time off: 37–50 days annual (annual leave, sick leave, and federal holidays)
• Parental leave: up to 12 weeks paid after 12 months of employment
• Child care subsidy: up to 25% of eligible childcare costs (with an income threshold)
• Retirement: federal pension (5 years vesting) and 401K with up to 5% contributions
• Insurance: federal health/vision/dental/term life/long-term care

Additional Work Conditions

• May be required to work at any VA Connecticut Healthcare System campus and other VISN 1 sites as needed
• Occasional conferences and travel to VA campuses and CBOCs may be required