Administrative Officer

Quick Facts

• Role: Administrative Officer (GS-07/GS-09)
• Schedule: Monday–Friday, 7:30 am–4:00 pm
• Telework: Ad-hoc only (not a virtual position)

Description

The Administrative Officer supports the Nurse Executive and senior facility leadership by managing daily office operations, developing administrative policies and internal controls, and ensuring compliance. The role coordinates HR actions, public-facing program/event support, procurement and Contracting Officer’s Representative (COR) activities, and fund control points and financial monitoring. You will also support quality management, customer service, reporting, office automation (ADPAC), calendar/travel management, and accreditation readiness.

Responsibilities

• Oversee daily operations of the Nurse Executive’s office; advise leadership and resolve administrative policy issues
• Serve as HR liaison for recruitment requests, position descriptions, job announcements, and personnel actions; monitor FTEE and vacancies
• Support organization-wide external board activities and public-facing events; plan visits and manage employee communications
• Handle procurement requests, proposal evaluation, COR duties, and maintain procurement/property records
• Conduct property management and supply control activities; support equipment utilization surveys
• Track and monitor execution of fund control points; review financial reports and resolve discrepancies
• Perform quality management and performance improvement monitoring for administrative processes
• Provide timely, courteous, accurate support to internal and external customers (patients, families, congressional staff, VA leadership)
• Coordinate ADPAC functions; maintain calendars, travel, commitments; support Joint Commission/IG/accreditation readiness

Requirements

• U.S. citizenship; subject to background/security investigation
• Selective Service registration (if applicable)
• Seasonal influenza vaccination required for VA health care personnel
• Complete online onboarding and pre-employment requirements (including acceptable I-9 documentation)
• Meet GS-07 or GS-09 specialized experience and/or education requirements by the closing date; include time-in-grade documentation if required
• Provide transcripts when qualifying based on education

Benefits

A comprehensive federal employee benefits package is provided; eligibility depends on the type of position held.