Administrative Officer

Quick Facts

• Role: Administrative Officer (Imaging Service)

• Schedule: Monday–Friday, 7:30am–4:00pm

• Telework: Ad hoc only

• Reporting: Reports to the Office of Imaging Manager / Chief Technologist

Description

The Administrative Officer manages the administrative functions of the Imaging Service and partners with Imaging Service leadership to plan, implement, and evaluate service operations. The role provides first-line supervision for administrative/support staff and oversees personnel management, timekeeping/payroll, budget management, procurement/contracting, reporting compliance, and strategic initiatives. Responsibilities also include preparing analyses and briefs for senior management and representing the service on operational matters.

Responsibilities

• Provide administrative and HR support for a busy Imaging Service with ~80 employees

• Oversee Imaging Service timekeeping/payroll and ensure accurate, timely timecard accounting

• Support administrative management for imaging programs and operations

• Develop strategic initiatives aligned to departmental and facility goals to improve financial effectiveness

• Prepare analyses, high-level briefs, status reports, and executive review materials (budget, workload, throughput, forecasting, supply, and demand)

• Coordinate regular and ad hoc meetings with internal groups and vendors

• Ensure compliance with local, VISN, and national reporting requirements and radiology-related mandates

• Research and analyze program issues and provide expert advice

• Support administrative requirements for imaging research proposals and collaborations

• Supervise administrative/support staff (first-line supervisor for 3 employees)

• Plan work, set short- and long-term goals, assign priorities, and oversee personnel documentation and actions

• Manage a ~$18M personnel budget: formulation, justification, execution, and financial reporting

• Advise senior management on budget and finance issues and defend the budget before senior leadership

• Review proposals and strategic planning activities for financial impact; manage budget reprogramming needs

• Oversee fund control point budgeting and activities (> $15.7M, including outsourcing)

• Manage procurement and contracting: procurement requests, proposal evaluation, COR activities/oversight, and procurement records

• Establish procedures for requisitions and manage contracting authority up to established thresholds; draft/review contract proposals and agreements

Benefits

A career with the U.S. government includes a comprehensive federal benefits package. Eligibility depends on the type of position and hours; contact the hiring agency for specific benefits.