Administrative Officer

Quick Facts

• Role: Administrative Officer (GS-12)

• Schedule: Monday–Friday, 0800–1630

• Telework: Ad hoc

• Virtual: Not a virtual position

Description

The Administrative Officer oversees administrative management for an Occupational Medicine service line, advising leadership on policies, operations, staffing coverage, and care administration processes. The role manages budgeting and financial reporting, procurement and contracting, and supports service activities including disability examinations, employee occupational health, environmental health registries, and Military Environmental Exposure assessments. It also coordinates initiatives and responds to internal and external inquiries while supporting outreach and environment-of-care rounding.

Responsibilities

• Oversee staffing coverage and administrative/clinical assignment support across multiple programs (e.g., Compensation and Pension, Employee Occupational Health, Environmental Health Registries, Military Environmental Exposure assessments, PUMA, and Community Care support)

• Provide administrative guidance to the Chief and serve as principal advisor on administrative management matters

• Interpret and apply facility administrative policies to leadership, providers, clinicians, and clerical staff

• Assist with HRO initiatives, PATS-R/Patient Experience, White House Hotline inquiries, Congressional inquiries, Joint Patient Safety Reporting, and Space Committee requirements

• Oversee budgeting and financial management: formulation, justification, execution, and financial reporting

• Assemble and track budget allocations and expenditures; make interim adjustments within budgetary policies

• Develop monthly and quarterly cost ceilings; maintain control to keep accounts within authorized levels

• Manage procurement and contracting: prepare procurement requests, evaluate proposals, act as COTR, maintain procurement/contracting records

• Develop or assist with long- and short-range administrative policies and plans; analyze budgetary and fiscal data

• Participate in planning processes and review/analyze budget and fiscal information

Requirements

• U.S. citizenship

• Complete all required steps, including an online assessment

• Selective Service registration required for males born after 12/31/1959

• Proficient in written and spoken English

• Subject to background/security investigation

• Complete online onboarding and provide acceptable identification

• Seasonal influenza vaccination program participation required

• Required trial period (1–2 years) with certification to continue employment

Qualifications

• High school diploma or GED (or equivalent)

• GS-12: 1 year of creditable experience equivalent to the next lower grade

• Demonstrated KSAs including advanced knowledge of medical terminology and clinical flow processes; strong communication and interdisciplinary coordination; ability to use advanced patient systems; organization, prioritization, delegation, and deadline management; staff development/training; and staffing/workflow management with follow-up on pending issues

• Preferred: Community Care experience

Benefits

Federal benefits package for eligible employees (eligibility depends on position type and whether full-time/part-time/intermittent).