PMO Specialist

Quick Facts

• Supports delivery and governance for international financial program/project management
• Monitors RAID, budgets, OKRs, milestones, and reporting
• Works with Programme Managers and Project Managers; promotes Agile good practices

Description

Support an international financial organization by overseeing delivery processes, monitoring risks/issues/dependencies, budgets, and progress toward business goals and OKRs. Ensure activities follow governance processes and the Change Framework, while driving quality checks and maintaining project/process documentation. Serve as a moderator for post-implementation reviews and provide expertise, advice, and training on change management methodology.

Responsibilities

• Support the Programme Manager and collaborate with Project Managers to deliver plans within budget, schedule, and quality requirements
• Monitor and escalate RAID (risks, issues, dependencies) and recovery actions
• Manage and monitor governance processes according to the Change Framework
• Monitor, report, and manage project budgets and expenditures
• Track delivery of business benefits and OKR metrics versus established goals
• Prepare and oversee reporting on project status, RAID, milestones, and OKRs
• Implement delivery standards and perform quality controls across the project lifecycle
• Manage and update project and process documentation and information repositories
• Support project launch, ongoing tracking, and closure processes
• Moderate independent post-implementation reviews
• Act as subject-matter expert for the Change Framework: advise, coordinate internal communications, and run training on change methodology
• Build and maintain relationships with internal and external stakeholders
• Support Agile methodology usage and promote Agile best practices
• Share learnings and insights from completed projects
• Advise on using tools such as Jira and Confluence
• Coordinate with teams improving project management standards; share quality-control findings and identify standardization gaps
• Create and distribute governance committee/forum meeting minutes and track action follow-through

Requirements

• Minimum 4 years of experience in project/program management or delivery process support
• Experience collaborating with Programme Managers and Project Managers
• Ability to monitor RAID and escalate matters requiring resolution
• Experience monitoring project budgets and verifying achievement of business benefits and OKRs
• Knowledge of project governance principles, including Change Framework
• Ability to prepare reports on project status, milestones, risks, and effectiveness indicators
• Experience managing project and process documentation
• Ability to collaborate with internal/external stakeholders and communicate across organizational levels
• Knowledge of Agile and good practices for organizing project work
• Knowledge of Jira and Confluence
• Organized, independent, and quality-oriented work style

Benefits

• B2B contract
• Hybrid model: 8 days per month from the Kraków office