Supervisory Secretary

Quick Facts

• Role: Supervisory Secretary

Description

You will provide advice and guidance to command personnel on command policies, procedures, administrative matters, and office operations. You will advise and instruct subordinate secretaries and supervise them across administrative functions, while evaluating program and workload requirements and recommending adjustments. The role requires effective communication and proficiency with office automation and government travel/procurement systems.

Responsibilities

• Advise command personnel on command policies, procedures, administrative matters, and office operations

• Instruct subordinate secretaries on directives, reports, correspondence, and telephone procedures

• Evaluate program and workload requirements and recommend changes

• Supervise and instruct subordinates in the full range of administrative matters

Requirements

• US citizenship

• Suitability for federal employment

• Direct deposit participation

• Successful E-Verify employment verification (new Department of the Navy employees)

• Meet time-in-grade requirements (current federal employees applying for GS jobs)

• Selective Service registration (for applicable candidates)

• Obtain and maintain required interim and/or final security clearance

• Review and uphold federal ethics requirements (14 General Principles of Ethical Conduct at 5 CFR 2635.101)

Qualifications (Specialized Experience)

You must have at least one year of specialized experience equivalent to GS-07 or the pay band, including:

• Effective oral and written communication with management in pleasant and stressful situations

• Advanced functions of office automation software (Word, Excel, PowerPoint, Outlook)

• Organizing electronic storage of information

• Understanding IMPACT VISA procurement regulations and procedures

• Making travel arrangements using DTS and creating travel authorizations and vouchers

• Using automated systems including ASM, DTS, TAA, DCPDS, TWMS, WMS, CONOPS

Benefits

A comprehensive federal employee benefits package is available; eligibility depends on whether the position is full-time, part-time, or intermittent.