Secretary (Office Automation)

Quick Facts

• Role: Secretary (Office Automation)
• Office: Engineering and Planning Office (Code 200)
• Support scope: Clerical and administrative support for department leadership

Description

You will perform clerical work and administrative duties to support the department head or senior management. You will use office automation products and systems (including Microsoft Office) and travel management systems to schedule appointments, manage correspondence, and compile reports.

Responsibilities

• Provide secretarial support for leadership
• Use office automation and travel management systems for secretarial functions
• Prioritize, schedule, reschedule, or refuse appointments without prior approval using discretion
• Accept or decline meeting invitations as appropriate
• Arrange meetings and appointments across a wide range of agency activities
• Receive and screen visitors, phone calls, and email for the department head and other entities
• Perform liaison duties using departmental policies, programs, workflow, and communication lines
• Review correspondence and documents for completeness, clarity, formatting, policy adherence, and grammar
• Compile and issue weekly, monthly, and quarterly reports
• Arrange conferences and notify attendees of date, time, place, and subject
• Input daily time and oversee time and attestation administration
• Establish and maintain files according to Records Management requirements
• Provide basic supply management (ordering and receipt)
• Support basic budget tracking (expenditures, balances, awards, etc.)

Requirements

• US Citizen
• Determined suitable for federal employment
• Participate in direct deposit pay program
• New Department of the Navy employees must pass E-Verify
• Meet time-in-grade requirements (for current federal employees applying for GS jobs)
• Selective Service registration requirement (males born after 12/31/1959)
• Obtain and maintain interim and/or final security clearance prior to entrance on duty
• Type at least 40 words per minute
• Manual dexterity to operate computer and other office equipment
• Successfully complete a correspondence course within 6 months
• Ability to travel from normal duty station (CONUS/OCONUS) and work uncommon tours if required

Benefits

A career with the U.S. government provides a comprehensive benefits package. Eligibility depends on the type of position you hold and whether your position is full-time, part-time, or intermittent.