Office Automation Clerk

Quick Facts

Overseas office automation role supporting Facilities Maintenance.

Description

Provide office automation and administrative support by answering inquiries, creating work orders, and producing and managing documents and office records. Use desktop publishing and spreadsheet tools to create reports, charts, and correspondence, and maintain mail, files, and supplies. Communicate clearly in written and oral formats and support organizational programs through record keeping and reporting.

Responsibilities

• Receive and respond to telephone inquiries, emails, and system-specific requests for maintenance; create work orders and assign them to the appropriate work center.
• Perform nonsupervisory office automation tasks: create copies, edit, retrieve, store, and print documents.
• Meet assigned task goals and update distribution lists quarterly.
• Develop working relationships with external organizations and keep the supervisor/team leader informed of difficult or controversial issues and unique problems.
• Use desktop publishing software to create documents and reports (e.g., news briefs, presentation briefings, flyers, text layouts) and related correspondence.
• Update, revise, sort, and manipulate spreadsheet data; convert spreadsheet data into charts/graphs for required report formats.
• Maintain office files in subject and chronological order; route and distribute mail; maintain and replenish office supplies; update manuals on policies/directives/studies.
• Perform record keeping, reporting, and information duties supporting programs and projects; elevate issues for action when needed.
• Deliver clear, correct, timely written and oral communications.

Requirements

• US citizenship.
• Suitable for federal employment.
• Direct deposit participation.
• Overseas employment readiness as required by applicable DoD overseas rules.
• Ability to obtain and maintain a valid U.S. passport; may require a visa.
• Sign required overseas employment acknowledgements.
• Maintain required driver’s license(s) including SOFA.
• Able to type at least 40 words per minute.
• Resume demonstrates at least 1 year of general experience at or equivalent to GS-03 level, or equivalent experience.
• Specialized experience in office automation: word processing, editing correspondence for grammar/punctuation/spelling/format, and consolidating information for reports and data analysis.
• Eligible to work the required uncommon tour (nights/weekends/holidays); overtime/night differential may be required.
• Male applicants born after 12/31/1959 must be registered for Selective Service.

Benefits

Federal government employment includes a comprehensive benefits package for you and your family; specific benefits depend on the position type and schedule.