Office Manager

Quick Facts

Office Manager role supporting the Back Office team connecting HR, IT, Office, and Facility.

Description

You will run day-to-day office operations so colleagues have what they need to work and the office space functions smoothly. Responsibilities include managing supplies, orders and operational invoices, budgeting, leading an office assistant, coordinating travel and international visits, maintaining shared spaces and booking calendars, updating internal documents and policies, and organizing company events with HR. You will continuously improve office workflows and report to the Head of Back Office.

Responsibilities

• Manage daily office operations: supplies, couriers, visits, and vendor communications
• Handle orders, operational invoices, and documents for accounting
• Plan and monitor the office management budget
• Lead and support an office assistant for day-to-day coordination
• Coordinate business travel (flights, hotels, insurance) and support foreign visitors
• Provide day-to-day support to the CEO’s administrative needs (orders, services, etc.)
• Administer shared spaces and equipment (meeting rooms, company apartment, reservation calendars)
• Update internal rules, regulations, and documents
• Organize company events with HR (breakfasts, holiday parties, teambuilding, smaller events)
• Drive improvements to office operations and processes; proactively change what doesn’t work
• Manage internal communication for your areas and activities
• Collaborate closely with the Facility manager
• Provide reporting to the Head of Back Office

Requirements

• At least 2 years of experience in a comparable office management role at a company with 50+ people
• English proficiency in writing and speaking (international environment)
• Independent, detail-oriented working style; ability to start tasks and bring them to completion
• Proficiency with Excel, Word, and Google Workspace
• Experience working with vendors and ensuring operational continuity
• Ability to handle new situations, think in context, and communicate proactively
• Experience organizing events—planning weeks ahead, not just on the day of
• Strong focus on creating a positive office experience and the practical ability to deliver it

Benefits

• Friendly company culture with no unnecessary meetings and no dress code
• Comfortable office location at Vítězné náměstí in Dejvice (near tram/metro)
• Flexible working hours (8–16 or 9–17) and 1 day per week home office; the role requires being in the office when something is happening
• Teambuildings 4 times per year and regular company events and parties
• 6 weeks vacation and 5 sick days
• Online therapy via Hedepy
• Additional benefits: snacks, fruit, selected tea and coffee, a library, weekly knowledge sharing sessions, Czech/English lessons, bike parking, showers, and towels