Office & Events Coordinator

Quick Facts

• Role: Office & Events Coordinator

Description

You will keep the office running and support the leadership team’s travel and events. You plan and book travel, coordinate conference and meeting logistics, and ensure everything is prepared before events and followed up afterward. You also manage office operations—supplies, guest welcome, and team moments—while continuously improving how things work.

Responsibilities

• Plan and book travel, accommodation, and schedules for conferences, talks, and meetings
• Coordinate with event organizers, venues, and suppliers (registrations, deadlines, materials, logistics)
• Coordinate online and in-person meetings across multiple availability constraints
• Prepare for events in advance and handle follow-up after events
• Identify clashes, gaps, and risks early
• Run office day-to-day operations (supplies, snacks, equipment, suppliers, building contacts)
• Welcome guests and ensure a strong first impression
• Organize team moments (lunches, celebrations)
• Continuously look for ways to improve the office and day-to-day experience

Requirements

• 1–2 years of hands-on experience (e.g., reception desk, hospitality, customer service, or event support)
• Fluent Czech & English
• Highly organized with strong attention to detail
• Confident communication; able to chase needed information early with organizers and suppliers
• Service-minded and able to solve problems independently

Benefits

• Front-row seat in a deeptech company working on reliable AI
• Learn daily from an experienced team
• Real ownership and room to shape the role as it grows
• A role where no two weeks look the same
• Supportive and friendly team environment in Karlin