Receptionist & Back Office Assistant

Quick Facts

• Role: Receptionist & Back Office Assistant

• Hours: 9:00–17:00

• Employment: Full-time (fixed-term 1 year), potential extension

• Start: Immediately or by agreement

• Workplace: Daily presence at the office reception (occasional home office possible by agreement)

Description

You will be the face of the company by handling reception, welcoming visitors, and communicating with colleagues. In the Back Office role, you’ll support administrative and organizational tasks such as ordering supplies and refreshments, maintaining meeting room readiness, assisting with travel and accommodation bookings, managing incoming/outgoing mail, and helping with daily tasks like printing and inventory support. You’ll also contribute to digitalization through scanning and archiving documents and can participate in larger company events.

Responsibilities

• Reception duties and welcoming visitors

• Daily communication with internal colleagues

• Ordering office supplies and employee refreshments; restocking fridge items

• Ensuring meeting rooms are clean and ready for meetings

• Administrative and organizational support for the Back Office team

• Supplier communication

• Arranging flights, accommodations, and restaurant reservations

• Managing incoming and outgoing mail

• Assisting with day-to-day tasks (printing, inventory support)

• Supporting digitalization: scanning and document archiving

• Participating in larger company events

Requirements

• Attention to detail and responsibility

• Communicative English

• User-level proficiency in MS Office or Google Sheets/Documents

• Comfort working with technologies

• Interest in AI and willingness to use automation

• Experience in administration or reception is a plus

Benefits

• Informal, friendly working environment

• Space to implement your own ideas and improvements

• Slevomat benefits package (credits for experiences, great coffee, informal culture)