Executive Assistant (IT & International Business)

Quick Facts

• Role: Executive Assistant (senior administrative and organizational support)
• Focus: IT technologies & international business environment
• Work model: 50% home office (office presence about 2–3 days per week by agreement)

Description

You will provide assistance, organization, and administrative support to the director/executive across daily activities, including calendar and meeting management, international travel planning, and support for selected contract and purchasing agendas. You will also help organize team-building events, conferences, and workshops. In a dynamic international environment, you will communicate daily with multiple internal teams (management, recruitment, service delivery, business development) working on customer SW application projects worldwide.

Responsibilities

• Manage and organize the executive’s calendar, business meetings, and appointments; prepare meeting records/minutes and handle email correspondence
• Plan, arrange, and reconcile expenses for international business trips
• Support and document selected contract and purchasing/procurement activities and liaise with suppliers
• Organize team-building events, conferences, and workshops
• Perform additional organizational, administrative, and documentation tasks as needed

Requirements

• Senior experience in similar Executive Assistant / Personal Assistant positions
• Systematic, structured, proactive, efficient, reliable, and loyal approach
• Excellent analytical, communication, organizational, and presentation skills
• Ability to build and maintain professional relationships at all management levels, both inside and outside the company
• Representative professional conduct
• Team-oriented mindset
• Professional proficiency with MS Office
• Experience with administration and process support in finance and procurement
• Experience working with data and reporting
• Excellent written and spoken English
• Interest in long-term cooperation

Benefits

• Long-term cooperation with a main employment contract
• Professional working conditions
• Attractive compensation (starting around 60,000 CZK/month, depending on experience and skills) plus company benefits
• Stability and long-term perspective with top projects in a strong, successful company
• Start date: ASAP (by agreement)
• Company events
• Professional training and development
• Opportunity to gain valuable experience, knowledge, contacts, and strong references