Financial and Administrative Assistant (B2/C1 English, Part-Time)

Quick Facts

• Part-time financial and administrative assistant role with daily English communication
• Focus on invoicing, cash-flow control, purchase portal administration, VAT/DPH reporting support, and office operations

Description

You will take ownership of financial administration and day-to-day operational agenda so the team can focus on customers and the product. The role combines invoicing and procurement portal support with monthly VAT/DPH reporting inputs and payment reconciliation, plus sales documentation checks and office logistics.

Responsibilities

• Issue invoices to domestic and international clients, including reverse charge; monitor payment terms and follow up on due dates
• Manage profiles in corporate purchasing portals (e.g., SAP Business Network/Ariba), verify purchase orders, track payment dates, and resolve rejected orders
• Prepare monthly VAT/DPH submission materials, support control and summary reporting, match payments, verify received invoices, and enter currency conversions
• Support sales with quotations and orders: maintain price offers, orders, and commercial terms; perform final checks of documents before sending; keep company Drive organized
• Run office operations: purchase equipment and supplies, track shipments, manage corporate tariffs and settlements (operators, e-mobility)
• Organize internal company life: schedule meetings across time zones and coordinate teambuildings and trainings (accommodation, catering, logistics) for 30+ people
• Daily English communication with customers and partners (USA, Switzerland, Finland, Italy, etc.)

Requirements

• English proficiency B2/C1 for written communication
• Error-free written Czech
• Understanding of core business/finance concepts (offer vs. order vs. invoice)
• Basic VAT/DPH orientation for foreign services (advantage)
• Strong attention to detail
• Ability to follow up politely but firmly on unpaid invoices, including with large corporate clients
• Independent problem-solving when purchase portals reject orders
• Comfort working with cloud tools; experience with SAP Ariba or similar procurement portals is a plus

Benefits

• Hourly rate to be discussed per candidate
• Flexible working hours with the option to work from home
• Varied work in a small international team with visible impact