Executive Assistant to the General Director

Quick Facts

• Role: Executive Assistant to the General Director (right-hand support)
• Focus: Managing the Director’s agenda and communications, preparing meeting materials, and maintaining customer/contract records
• Interaction: Daily close collaboration with the General Director; frequent meetings and travel between Vlašim and Prague, occasionally abroad

Description

You will support and gradually take over parts of the General Director’s day-to-day agenda and communications. The work is not classic administration—you will prepare materials for meetings, coordinate the Director’s schedule, and support business preparation while maintaining customer and contract data in company systems.

Responsibilities

• Manage the Director’s calendar, including scheduling meetings and negotiations
• Handle daily operational communication and emails, increasingly independently and often on behalf of the Director
• Prepare briefing materials, summaries, and presentations for meetings
• Organize the Director’s work program and accompany them to important meetings; ensure follow-ups via meeting notes and tasks
• Maintain order and accuracy in contracts, offers, and customer data (CRM SmartFP, Tikos)
• Support the sales team with preparing offers and checking supporting documents

Requirements

• Excellent written Czech and strong sensitivity to tone (clear, polite, precise emails)
• Analytical and practical thinking; ability to take ownership of issues and come with solutions
• Independence and reliability
• Discretion and respect for sensitive information
• Usable English and/or German; you will frequently use languages and will be supported in developing them
• Driver’s license category B and willingness to travel
• Secondary education (maturita) required; university education preferred
• Comfortable with Excel and Office 365; other tools will be taught

Benefits

• Daily collaboration with company leadership and insight into decision-making
• Real responsibility and room to grow into a broader role
• Varied work (analysis one day, meetings in Prague the next)
• Support for language and professional development
• Stable company with long history; competitive pay based on experience and performance-based bonuses