European Projects Coordinator (Horizon Europe & ERC)

Quick Facts

• Role: European Projects Coordinator (Horizon Europe & ERC)

• Focus: Administrative and financial support across the project lifecycle (from proposal to reporting/closure)

Description

You will provide administrative and financial support for Horizon Europe and ERC projects, including pre-award project management assistance for researchers. The role covers the full project management cycle: preparation, implementation administration, ongoing and final reporting, and project close-out, with close cooperation with scientific teams and the institute’s economic and personnel departments. You will also actively work in the EU Funding & Tenders Portal to maintain up-to-date project data.

Responsibilities

• Prepare new Horizon Europe and ERC project proposals

• Monitor relevant calls and funding opportunities; inform researchers about suitable options and call conditions

• Advise on administrative and formal requirements for proposal preparation

• Support preparation of budgets and administrative/financial/institutional parts of applications

• Check formal requirements and coordinate submission of proposals

• Prepare supporting materials for approved project start-up

• Apply current Horizon Europe and ERC rules in day-to-day project practice

• Coordinate with national contact points and other institutions supporting Czech research participation

• Administer Horizon Europe (including ERC) projects as an administrative partner to project leads

• Manage administrative and financial project operations

• Track budgets, spending, and cost eligibility according to project rules

• Monitor schedules, deadlines, project obligations, and provider requirements

• Prepare and coordinate administrative/financial inputs for interim and final reports

• Administer project changes, contractual documentation, and related records

• Maintain project data in the EU Funding & Tenders Portal

• Coordinate cooperation between researchers/scientific teams and economic, HR, and other institute units

• Communicate with the funding provider and relevant institutions

Requirements

• Completed university degree

• Experience in project or grant management (ideally international research projects)

• Orientation in Horizon Europe and its calls, including European funding mechanisms (e.g., COST, LIFE)

• English proficiency at least B2 (C1 is an advantage)

• Ability to work with project budgets and financial documents

• Ability to understand and apply rules from grant, contract, and methodological documents

• Strong organizational and communication skills

• Ability to coordinate collaboration across researchers, administration, and external partners

• Independence, accuracy, responsibility, and ability to handle multiple tasks and deadlines

• Very good MS Office skills, especially Excel

Benefits

• Independent work in a top-tier research environment

• Opportunity to contribute to the preparation and implementation of prestigious European projects

• Training and professional development in European programs and project management

• Collaboration with Czech and international scientists and integration into the European research community

• Stable background of a public research institution

• Employee benefits according to the institute’s rules