Senior Project Administrator

Quick Facts

• Role: Senior Project Administrator
• Collaboration model: Contract under IČO (independent contractor)
• Duration: Approximately 2 years (long-term)
• Start: November/December 2026 (to be agreed)
• Work model: Mainly Home Office (up to 4 days/week)

Description

You will provide comprehensive administrative support to senior project leadership on a large, long-term international project for an end customer upgrading an SAP solution to the latest release. In close daily collaboration with the Project Manager, you will handle core project administration and document control, including meeting planning and logistics, procurement support, contract agenda tracking, and monitoring the completeness of project deliverables and reporting. The role includes onboarding, required tools, and ongoing support.

Responsibilities

• Manage and maintain general project documentation
• Maintain lists of project team members and contacts
• Plan meetings and agendas, send invitations, and track meeting outcomes
• Support procurement activities and related documentation
• Maintain control of project documents (e.g., solution concepts), project plan, and other key materials
• Track project budget and monitor completeness of work reporting
• Maintain documentation for internal project audits
• Ensure contract administration agenda is tracked and up to date

Requirements

• 3–5+ years of experience in Project Administrator roles on large-scale projects (international scope preferred)
• Independence, responsibility, reliability, and professionalism
• Excellent communication skills (written and spoken)
• Exceptional administrative support and documentation management
• Very good English knowledge and practical experience, as communication and documentation are largely in English

Benefits

• Professional working conditions, tools, training, and continuous assistance
• Interesting and extensive project with strong references
• Opportunity to work mainly from Home Office (up to 4 days/week)
• Work for a globally recognized, prestigious international company
• Contractor compensation: 4,000–6,000 CZK per person/day (depending on experience and knowledge); invoices paid within 3 days