Operations Administrative Specialist

Quick Facts

Operations Administrative Specialist role supporting business operations across procurement, domain portfolio administration, and payment processes.

Description

Support day-to-day company operations by managing documentation in spreadsheets, handling orders and licenses, and communicating with internal teams and external partners. You will oversee a global domains portfolio (expirations, renewals, and related redirects/transfers) and assist Procurement with tender preparation. The role also involves testing AI tools and automating routine tasks to improve efficiency.

Responsibilities

• Manage diverse operational activities, including documentation and daily coordination
• Handle orders and licenses while maintaining accurate records in tables
• Administer a global domains portfolio (track expirations, renewals, and new acquisitions)
• Perform administrative tasks related to domain redirection and transfers
• Support Procurement teams with tender documentation and timely vendor communication
• Test AI tools and automate repetitive tasks to improve efficiency
• Participate in Payment operations, including invoices and supporting documents using ERP/system tools

Requirements

• 1+ year of back office or reception practice with understanding of administrative workflows
• Strong interest in AI and technology for daily automation and process optimization
• English level B1–B2 for global domain management and supplier/vendor communication
• Proactive follow-through and initiative
• Attention to detail and ability to prioritize in a dynamic, high-volume environment

Benefits

• Unlimited opportunities for learning and growth, including training and conferences worldwide
• Annual bonus based on company results and occasional special rewards
• High-quality equipment: ergonomic workplace, choice of Mac or Dell, phone and unlimited data plan
• Office location with parking, two gyms, and a relaxation area
• Several company events per year (meetups, monthly sports tournaments, Christmas parties)
• Restaurant credit in the building
• Referral bonus and 25 days of vacation