Project Assistant (Construction & Projects)

Quick Facts

• Role: Project Assistant (Construction & Projects)

• Focus: Administrative support for construction and project activities; coordination, documentation, and meeting preparation

Description

You will work closely with project leadership to provide on-site administrative support and act as the first point of contact for organizational and content-related questions. You will prepare and organize relevant information, coordinate project participant entries and exits, and ensure smooth processes by maintaining up-to-date project data and access. You will support collaboration and documentation using tools such as RDB, JIRA, and SharePoint, and organize meetings including structured follow-up documentation.

Responsibilities

• Support project leadership with administrative tasks on site

• Serve as an interface for project participants; first contact for questions

• Prepare relevant information and assist with project-related topics

• Coordinate project participant entry/exit and ensure smooth workflows

• Maintain relevant data and access; keep project information up to date

• Use collaboration and documentation tools (RDB, JIRA, SharePoint) as needed

• Organize meeting formats, prepare agendas and materials, and document results

• Support site-related topics in coordination with the Facility team, including workshop/meeting room setup and follow-up

Requirements

• Completed degree in project management, a comparable field of study, or a commercial/technical vocational qualification with several years of professional experience

• Relevant knowledge/experience in assistant functions, ideally supporting project management

• Independent and structured working style

• Solid knowledge of common Office applications (Microsoft 365)

• Basic knowledge of SharePoint and DMS (preferred)

• High willingness to work, persistence, communication skills, initiative, and patience

Benefits

• Opportunity to support large-scale infrastructure and real project delivery in the energy transition context

• Work with project leadership and internal teams (e.g., Facility) across site and project processes