Executive Assistant

Quick Facts

• Role: Executive Assistant

• Key focus: Support the director across project activities; independently manage agenda and administration when the director is absent

Description

You will be the director’s right-hand person in a fast-moving cultural/art platform with multiple locations. The job includes preparing materials for meetings, coordinating information within the team, and handling phone and email communication. You will also manage on-the-ground administrative tasks (donors, authorities, and vendors) and occasionally support events.

Responsibilities

• Provide daily assistance to the director for all project activities

• In the director’s absence, independently handle his agenda

• Prepare meeting materials, coordinate information, and communicate on behalf of the organization (phone, email)

• Handle on-site administration and communications with donors (e.g., ministries), authorities (space adjustments, permits), and suppliers (energy and payment transfers)

• Coordinate cleaners, maintenance staff, and temporary workers

• Occasionally assist during events and help with additional tasks as needed

Requirements

• Minimum 1.5 years of experience in a similar role

• Excellent Czech and English, especially for writing emails

• Advanced computer skills: Excel and Google Workspace; ability to quickly learn new online tools and software

• Active use of AI tools in work; outcome-focused approach

• Physical fitness and flexibility to move between multiple locations; work may include time spent traveling

• Ability to be reachable outside standard working hours when needed

Benefits

• Salary set by agreement in the interview

• Shared company car available

• 1 home office day per week (after meeting goals)

• 3 sick days

• Multisport card option (deducted from salary)

• Contribution to development (courses, education)

• Varied and flexible work in an inspiring cultural environment