Administrative Specialist

Quick Facts

• Monday–Friday schedule, 8:00am–4:30pm
• Telework: available as determined by agency policy; not a virtual position
• Work is primarily sedentary with some light physical effort as needed

Description

This Administrative Specialist role supports student registration activities for the Office of Acquisition, Program Management, and Performance (OAPMP). You will manage student academic records and oversee registration verification, including course add/drop, enrollment, and withdrawal workflows. You will also prepare student travel authorizations and vouchers in line with federal travel regulations and VA policy, while supporting training and administrative documentation for VA initiatives.

Responsibilities

• Oversee student registration: manage academic records and verify registration requirements
• Support course registration processes including add/drop and student enrollment/withdrawal
• Review and assist travelers with student travel authorizations and vouchers per federal and VA travel policies
• Maintain a travel briefing calendar; coordinate schedules with management and staff to minimize conflicts
• Prepare correspondence, briefing charts, spreadsheets, electronic forms, and other administrative materials
• Assist facility/business-unit teams with documentation, training, market research, supplies, requirements gathering, purchase card processing, and special projects
• Schedule appointments, meetings, and conferences; adjust/cancel events and ensure leaders are prepared with required materials/briefings

Requirements

• U.S. citizenship
• Complete all required application steps and the required online assessment
• Background/security investigation required
• Online onboarding required
• Selective Service registration required for eligible males
• Provide acceptable identification for pre-employment requirements, including REAL ID compliance (effective May 7, 2025)
• Meet GS-11 qualification requirements: 1 year specialized experience at least GS-09 level OR qualifying doctoral/graduate education OR an approved combination
• If a current Federal employee: meet time-in-grade requirements and submit required SF-50 documentation

Benefits

Comprehensive U.S. federal benefits package for eligible employees and their families; eligibility depends on the type of position held.