Administrative Support Assistant

Quick Facts

• Role: Administrative Support Assistant

• Work: Overseas administrative/clerical support with shift coverage (including evenings, weekends, holidays)

Description

The position provides routine and non-routine administrative, clerical, and technical support for an overseas distribution center. You will draft and finalize correspondence and administrative reports, produce briefing and staff documents, and manage both physical and automated filing systems. You will also administer a division key control program and respond to routine, non-technical information requests from available files.

Responsibilities

• Use office automation equipment and software to produce documents (correspondence, rosters, reports, performance appraisals, awards, leave requests, TDY requests)
• Compose and prepare draft or final administrative correspondence and reports
• Design and organize physical and automated filing systems
• Administer the division key control program
• Prepare and finalize memorandums, messages, briefing charts, and other written communications
• Perform routine and non-routine administrative, clerical, and technical work
• Respond to routine non-technical information requests (status reports, suspense dates)

Requirements

• U.S. citizenship; proof required
• Must pass a background investigation with suitability/fitness determination
• Male applicants born after Dec 31, 1959: complete Pre-Employment Certification Statement for Selective Service Registration
• Comply with Exceptional Family Member Program requirements (DoD Instruction 1315.19)
• Meet DoD foreign area employment/return rights requirements (26JUL12 DoDI 1400.25 V1230)
• Direct deposit of pay is required
• Eligibility restrictions apply for U.S. citizens overseas under ordinarily resident status (not eligible under Status of Forces Agreement)
• Shift work required to provide coverage for evenings, weekends, holidays, or special situations
• Two-year trial/probationary period may be required
• Experience/qualification: 1 year specialized experience equivalent to GS-05 (office automation to edit/prepare materials and produce reports; maintaining physical/digital records; answering calls/emails and receiving visitors)
• Time-in-grade rule if holding a GS position within last 52 weeks: 52 weeks of federal service at next lower grade/equivalent

Benefits

• Comprehensive federal benefits package for eligible employees; eligibility depends on the specific position and schedule type