Administrative Support Assistant

Quick Facts

• Role: Administrative Support Assistant (federal administrative support)

Description

Performs routine and non-routine administrative, clerical, procurement, budget, and office automation work to address office administrative needs. Supports administrative and senior staff by coordinating schedules, personnel actions, timekeeping corrections, purchasing, and travel arrangements, and by assisting with visitor and caller inquiries.

Responsibilities

• Use automation software to support administrative activities
• Plan, coordinate, and maintain calendars; prepare meeting agendas (e.g., unfinished business, current issues, member notifications)
• Coordinate and prepare personnel actions for civilian employees (performance appraisals, work/leave schedules, incentive awards, training)
• Identify timekeeping discrepancies and take action to correct them
• Prepare purchase documents for goods, supplies, and services
• Process travel documents and arrange staff travel
• Receive visitors and callers and respond to substantive administrative inquiries

Requirements

• Appointment subject to suitability/fitness determination after background investigation
• U.S. citizenship required
• Specialized experience for GS-06: 1 year of office procedural/administrative work including correspondence, file/record maintenance, travel arrangements, inventory records for hand receipt accounts, credit card purchases, narrative and statistical budgetary data, labor and fund request preparation/monitoring, and timekeeping with weekly labor reports
• Time-in-grade: 52 weeks at the GS-05 level or equivalent if previously in a General Schedule position within the last 52 weeks
• Male applicants born after Dec 31, 1959 must complete Selective Service pre-employment certification
• Complete USA Hire competency-based assessments; reasonable accommodation available if needed

Benefits

• Federal employee benefits package (eligibility depends on position type)
• Comprehensive benefits for employees and their families