Office Coordinator

Quick Facts

• Role: Office Coordinator

• Focus: Office operations, administration, and support for hydrogen technology initiatives

Description

The Office Coordinator will ensure smooth day-to-day operation of the office, including supplies and refreshments, cleaning coordination, repairs, and mail/courier services. You will also manage communications with the landlord/building manager, maintain records of lease agreements and deadlines, handle orders and related invoicing administration, and support travel and company vehicle administration. Additionally, you will monitor hydrogen and modern energy opportunities and summarize relevant information from public sources for colleagues.

Responsibilities

• Oversee daily office operations and facilities support (supplies, refreshments, cleaning, repairs)

• Coordinate mail and courier services

• Communicate with landlord and building manager; track lease contracts and key dates

• Manage procurement of equipment, materials, and services; liaise with vendors and handle invoicing administration

• Administer business travel documentation and related materials

• Coordinate company vehicle administration (document evidence, schedules, service coordination)

• Monitor market and new hydrogen/energy projects and funding opportunities; structure and share insights

Requirements

• Strong organizational talent and ability to work independently, set priorities, and drive tasks to completion

• Excellent communication skills with colleagues and external vendors/partners

• Proactive, practical mindset and good judgment

• Ability to research data, critically evaluate it, and present it clearly in a structured way

• English language proficiency for international sources and partner communication

• Plus: Interest in technology and energy (previous hydrogen sector knowledge is not required)

Benefits

• Meaningful work in a future-focused hydrogen technology field

• Opportunity to propose improvements and develop internal processes with autonomy

• Informal, friendly culture with minimal bureaucracy

• 5 weeks of vacation, sick days, flexible working hours, meal allowance, annual bonus, Multisport card, and support for further education and personal development