Office Manager / Project Coordinator

Quick Facts

• Role: Office Manager / Project Coordinator (long-term collaboration)
• Focus: Office operations + active coordination of smaller client projects (incl. AV)

Description

You will be the heart of the Prague office—providing administrative support, ensuring smooth day-to-day operations, and serving as a right-hand support to leadership. The role also includes active participation in the realization and coordination of smaller projects for clients, not only in AV. Strong independence, multitasking, and people-oriented communication are key.

Responsibilities

• Provide administrative support (preparing materials, maintaining records)
• Support invoicing and prepare documents for accounting
• Independently coordinate smaller AV projects and orders
• Ensure overall office operation, maintain a pleasant environment and order
• Handle daily communication with clients, suppliers, and internal colleagues
• Collaborate on client projects involving digital solutions
• Organize company events
• Manage mail and office supplies/refreshments

Requirements

• Careful, detail-oriented, and able to keep things organized
• Ability to handle tasks independently and on time
• Comfortable multitasking and reliable delivery
• Enjoys communication with people, including phone work
• Positive and sociable attitude
• Proficiency with MS Office (Word, Excel)
• Can handle requests end-to-end (arrange, procure, organize)
• Comfortable with everyday English communication; excellent Czech including spelling
• Daily presence in the office is required

Benefits

• Interesting projects for top brands
• Friendly, informal environment in a small independent agency
• Experienced colleagues to learn from
• Self-development and professional growth
• Opportunity to help build the agency’s own digital products and solutions
• Feeling that your work matters
• Fair and respectful treatment
• Laptop and mobile phone for private use
• Education contributions based on your choice
• Company breakfasts and team-building events
• Coffee and refreshments at the workplace
• Modern gym directly in the building