Executive Assistant (Operations & Leadership Support)

Quick Facts

• Role: Executive Assistant (Operations & Leadership Support)

Description

Support the leadership team with efficient daily organization and communication. Manage appointments and priorities, including scheduling, travel coordination, and travel expense processing. Prepare leadership meetings, workshops, and events; create and update presentations and reports; serve as the central contact point for internal and external inquiries, and handle administrative tasks such as invoices and orders.

Responsibilities

• Support the leadership team in day-to-day operations and ensure smooth information flow and alignment

• Manage appointments and priorities in close coordination with leadership

• Oversee calendar, travel management, and travel expense settlement

• Prepare leadership rounds, workshops, and events organizationally and content-wise

• Create and update presentations and reports tailored to the audience

• Act as the central point of contact for internal and external questions to ensure reliable information flow

• Support administrative processes, especially invoice and order handling

• Take ownership of special organizational tasks and smaller projects

Requirements

• Completed commercial education or equivalent qualification

• Multi-year experience as an executive assistant at Director level or comparable

• Ability to organize complex processes and set priorities

• Clear, situation-appropriate communication and confident presence with different leadership levels

• Ability to quickly grasp new topics and work in a structured manner with documents

• Confident handling of Microsoft 365 and digital tools

• Very good German and good English in writing and speaking

• Discretion and careful handling of confidential information

• Service-oriented and cross-functional teamwork

Benefits

On-site or remote work is possible depending on requirements.