CEO Executive Assistant & Office Manager

Quick Facts

• Role: CEO Executive Assistant & Office Manager

• Focus: daily support to the CEO plus core office management operations

• Work setting: office-based with occasional remote work by agreement

Description

You will support the CEO so they can fully focus on strategy, company growth, and key business opportunities. The role covers executive coordination, professional communication with partners/investors/stakeholders, deadline tracking, and preparation of meeting materials. You’ll also independently handle operational tasks with strong process discipline, discretion, and follow-through.

Responsibilities

• Daily support to the CEO: manage the calendar, plan meetings, organize travel, and coordinate the CEO’s schedule

• Communicate professionally in writing and by phone with business partners, investors, leadership, and collaborators in the Czech Republic and abroad

• Coordinate and monitor task completion: track deadlines, remind about commitments, and ensure agreed actions are completed

• Prepare materials for meetings: create presentations, meeting minutes, research, and summaries

• Organize meetings and events: arrange visits, reservations, working lunches, and company events

• Independently solve operational tasks—from day-to-day administration to more complex initiatives requiring initiative and quick learning

Requirements

• Native-level Czech

• At least 3 years of experience as an executive assistant, personal assistant, or similar role

• Experience supporting a busy CEO/leadership team

• High standards for quality, professionalism, accuracy, and absolute discretion

• Ability to think ahead, evaluate priorities correctly, and work independently

• Strong reliability, consistency, and ownership; ability to keep an overview when many things happen in parallel

• Excellent communication and organization skills

• English level at least A2

• Interest in modern tools and technology, including curiosity about AI for improving efficiency

Benefits

• Help build a company with global ambitions and real impact on children’s education

• Work closely with the CEO with insight into strategy, management, and growth of a technology company

• Trust, autonomy, and responsibility

• Opportunities for personal and professional growth

• Inspiring environment and great colleagues

• Varied work with exposure to people and topics across different business areas

• Modern office located in central Prague