Executive Assistant

Quick Facts

• Role: Executive Assistant supporting the Director’s Office and Executive Leadership Team

• Schedule: Monday–Friday, 7:30 am–4:00 pm

• Telework: May be authorized

Description

Serve as the principal administrative and clerical assistant to the Executive Leadership Team, providing support, advice, and recommendations for coordinating and synchronizing staff actions, events, and activities involving the Director. You will help maintain office continuity and internal direction of the Office of the Director, including support for special project assignments. Key duties include screening visitors and calls, managing calendars and appointments, handling correspondence and suspense items, providing administrative guidance, and taking meeting minutes.

Responsibilities

• Coordinate and integrate staff actions, events, and activities related to the Director

• Screen visitors and telephone calls (identity, purpose, and urgency)

• Provide clerical and administrative advice and support to office staff

• Maintain calendars and schedule appointments per established practices and special instructions

• Assist in developing annual training plans and advise staff of training opportunities

• Take minutes for both clinical and administrative meetings

• Receive, review, and manage incoming correspondence and suspense items

• Perform timekeeping duties

• Maintain personnel and performance records

Requirements

• U.S. citizenship

• Urinalysis drug testing prior to appointment (for testing-designated positions)

• Selective Service registration required for males born after 12/31/1959

• Subject to background/security investigation

• Complete online onboarding and provide acceptable identification (REAL ID compliant driver’s/state ID required effective May 7, 2025)

• Seasonal influenza vaccination requirement for VA Health Care Personnel (HCP)

• 1-year probationary period or 2-year trial period upon accepting the position

Qualifications (Experience)

• GS-7: 1 year specialized experience equivalent to GS-5, including organizing/planning office activities, maintaining suspense systems, reviewing management correspondence for compliance/formatting, working across organizational levels, using database/spreadsheets/graphic programs, proofreading, and ordering supplies/submitting repair or maintenance work orders.

• GS-9: 1 year specialized experience equivalent to GS-7 with the same core duties and competencies.

• Preferred: 6 months to 1 year supporting high-level and executive leadership.

Benefits

A career with the U.S. government includes a comprehensive benefits package. Eligibility depends on the position type and whether the role is full-time, part-time, or intermittent.