Senior Executive Assistant

Quick Facts

• Role: Senior Executive Assistant
• Supports: Vice President, Privacy and Vice President, Community & Product Policy
• Focus: strategic administrative partnership, team operating cadence, process improvement, sensitive information handling

Description

Support senior leaders with strategic administrative partnership, owning team operating cadences and improving team processes. Coordinate complex calendars, leadership gatherings, external engagements, and prepare complex itineraries using travel and expense tools. Lead or support initiatives that impact the broader organization, including onboarding plans and process improvement projects.

Responsibilities

• Manage complex senior leader calendars with discretion
• Own the team operating cadence
• Plan and execute team events, including senior leadership gatherings and external engagements
• Coordinate travel and expense workflows; serve as a subject matter expert on tools
• Prepare complex itineraries, sensitive reports, and potentially board materials
• Support budget tracking and analysis; provide financial insights to leaders
• Lead process improvement initiatives in coordination with functional executive assistants
• Participate in strategic organizational projects
• Help develop and execute onboarding plans within the team

Requirements

• 8+ years progressive administrative experience supporting senior executives (VP+)
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides) or similar tools
• Experience with budget tracking, financial analysis, and expense management tools
• Ability to identify and apply AI tools to streamline workflows
• Demonstrated ability to lead projects and process improvement initiatives
• Strong organizational skills; ability to create structure in ambiguous situations and operate independently
• Excellent verbal and written communication skills; ability to influence across organizational boundaries
• Proven ability to handle highly sensitive information with discretion and judgment
• Experience supporting senior leadership offsites and external engagements

Benefits

• Pay range: $157,000–$174,000 USD (base pay dependent on experience and market)
• May be eligible for bonus, equity, benefits, and Employee Travel Credits