Executive Assistant

Quick Facts

• Role: Executive Assistant to senior leadership

Description

Serve as a principal executive advisor to the Executive Director or Deputy Executive Director on major organizational, administrative, and operational matters. Provide executive leadership with timely analysis and recommendations on emerging program concerns, sensitive management issues, operational risks, organizational effectiveness, resource requirements, implementation problems, and other matters requiring executive attention.

Responsibilities

• Represent senior leadership in meetings, conferences, workgroups, briefings, and discussions with internal headquarters components and external stakeholders.

• Provide daily in-person administrative support, including managing executive schedules and monitoring day-to-day plans.

• Help develop short- and long-range planning strategies for executive participation in key official events.

• Act as a direct link between executive leadership and staff to ensure complete, accurate, and timely responses.

• Develop long-range management plans (e.g., strategic plans and milestones) to support efficient and effective operations.

• Interpret and communicate executive direction, approved decisions, administrative requirements, and operational guidance.

• Monitor sensitive program developments, emerging risks, and legislative/regulatory changes that may affect objectives.

• Work in-person with executives to access and manage confidential or time-sensitive materials and meet strict deadlines.

• Prepare meeting and conference materials for senior leaders, often under tight deadlines.

• Coordinate special on-site events initiated or sponsored by senior leadership.

• Plan, organize, and complete comprehensive management studies and evaluations of major administrative and operational aspects.

• Evaluate the effects of new/revised legislation, regulations, national program requirements, and organizational changes.

• Coordinate executive sessions (agenda, topics, and logistics) and accompany/represent executives at important on-site events.

• Ensure essential work continues during absences of executive leadership by taking appropriate actions.

• Conduct executive review of correspondence requiring concurrence/signature.

• Exercise delegated signature authority to commit support and concurrence for assigned areas/projects.

• Participate in executive-level committees and working groups (assistant, budget, space, administrative controls, organizational planning) and provide recommendations and follow-up.

Benefits

• Federal government benefits package (eligibility depends on position details).