Executive Assistant (Senior)

Quick Facts

• Role: Senior Executive Assistant

• Work model: Hybrid (3 days/week in office)

• Experience: 5+ years of administrative experience

Description

Support top executives by managing day-to-day schedules, coordinating internal and external meetings, and booking domestic and international travel within company policy. You’ll also assist with business-related planning (such as food orders and luncheon planning) and additional administrative or project duties as needed. The role requires strong communication, discretion, and the ability to proactively prioritize calendars based on business needs.

Responsibilities

• Manage executive schedules to ensure commitments are completed efficiently

• Coordinate meetings including team meetings, full staff meetings, all hands meetings, off-sites, one-on-ones, and customer meetings

• Proactively manage calendar priorities tied to customer meetings, release cycles, fiscal calendars, current projects, team needs, and Dreamforce

• Book domestic and international travel in line with company travel policy, including visas, costs, and required documentation

• Work effectively with employees across teams and senior executives inside and outside the company

• Assist with food orders, luncheon planning, and other meeting-related planning as requested

• Handle other administrative and project duties as requested

Requirements

• Located in one of the listed locations and willing to work hybrid (3 days/week in office)

• Minimum 5+ years of applicable administrative experience (ideally global software)

• Strong execution of administrative activities with high attention to detail, organization, and process

• Experience setting up and managing virtual meeting platforms (and conference calls)

• Strong teamwork skills and willingness to suggest process improvements

• Strong relationship management skills and ability to build an internal network

• Intermediate complexity project coordination experience

• Strong verbal and written communication with senior leaders and external partners

• Experience partnering with senior management in a fast-paced, innovative environment

• Experience working with or within large administrative teams

• Working proficiency in Google Suite (Gmail, Docs, Drive, Google Meet)

Benefits

• Time off programs

• Medical, dental, vision, and mental health support

• Paid parental leave

• Life and disability insurance

• 401(k)

• Employee stock purchasing program