Executive Assistant (ICT Section)

Quick Facts

• Role: Executive Assistant supporting the ICT section leadership

Description

You will act as an active support to ICT section leadership by managing agendas and calendars, coordinating tasks across teams, and ensuring follow-up on action items. You will prepare materials for leadership meetings and external stakeholders, organize and facilitate meetings, and maintain structured documentation. You will also handle prioritized correspondence, support day-to-day operations and internal communication, and help improve internal processes.

Responsibilities

• Manage executive agendas and calendars, including prioritization and cross-company coordination
• Support ICT section management with task coordination, monitoring deliverables, and follow-up across teams
• Prepare meeting materials for leadership and external stakeholders (including ministries and partners)
• Organize and facilitate meetings (agenda, materials, minutes, action items, and tracking)
• Structure and maintain documentation for projects, strategies, and decisions; propose more systematic evidence
• Prioritize and handle correspondence, perform basic analysis of inputs, and draft response proposals
• Ensure day-to-day operations of the ICT section and support internal communication
• Help set up and improve internal processes (work organization, information flow, workflow)
• Prepare presentations, reports, and supporting documents (PowerPoint, Excel, Word)
• Organize meetings, visits, and work events
• Gradually take ownership of selected agendas and manage them independently

Requirements

• Minimum secondary education (higher education preferred)
• 3+ years of experience in a similar role (executive assistant / office manager / project support)
• Experience supporting senior management or organizational leadership
• Excellent knowledge of Microsoft 365: Outlook, Word, Excel, PowerPoint, Teams, SharePoint
• Ability to organize complex agendas and work with priorities
• Excellent written and verbal communication in Czech
• Independence, reliability, and high responsibility
• Discretion and professional demeanor
• Ability to follow through and coordinate tasks across the organization
• Proactive mindset (not only executing tasks, but also proposing solutions)

Benefits

• Work in a stable state enterprise environment providing IT services for the Ministry of Transport and other public-sector organizations
• Positive team atmosphere and opportunities for personal development
• Training and self-development support
• Salary aligned with skills and experience
• High-quality equipment for trouble-free work
• Company benefits system
• 5 weeks of vacation + 5 days of sick leave/disability leave (indisposition)
• Employer contributions to pension/life insurance
• Contribution to meals
• Company events and team building