Administrative & Business Development Coordinator (AI Interest)

Quick Facts

• Role: Administrative & Business Development Coordinator (AI Interest)
• Focus: business development support, CRM administration, and practical AI/automation in daily work

Description

You will provide administrative and organizational support to partners for business development and sales activities, including preparing client offers and follow-up communication. You will manage and update the CRM system, coordinate sales processes from first inquiry to offer preparation, and support client onboarding with the legal and tax team. The position also expects active use of AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) and helping introduce automation to routine internal processes.

Responsibilities

• Support partners with business development and sales activities
• Prepare commercial offers, presentations, and client documentation
• Manage and update CRM (Raynet), track sales opportunities, client data, and follow-up activities
• Coordinate sales process from initial request through offer preparation and ongoing communication
• Create new client records, coordinate onboarding, and ensure needed materials with legal and tax teams
• Organize meetings, prepare agendas/materials, record tasks, and ensure task completion
• Improve internal administrative and sales processes; create templates, checklists, and procedures
• Actively use AI tools and identify practical use cases for everyday work
• Collaborate on AI tool implementation and automation of routine tasks and internal processes
• Test new tools, introduce them to the team, and support colleagues in using them
• Communicate with clients and sales partners by phone and email
• Provide additional office/receiving support as needed

Requirements

• Experience in administrative, sales-administrative, or coordination roles (business development support, sales support, office management, assistant-type work)
• Meticulousness, consistency, and strong sense of detail; ability to keep documents, data, and processes organized
• Interest in the business environment and willingness to support sales activities and client work
• Practical experience with AI tools, actively using them or implementing them into work procedures
• Ability to think holistically, look for more efficient ways of working, propose improvements/automation, and manage independent subprojects
• Strong organizational and communication skills; independence; ability to complete tasks
• Advanced knowledge of MS Office / Microsoft 365 (Outlook, Word, Excel, Teams)
• Excellent Czech and communicative English
• Advantage: experience with CRM systems (e.g., Raynet) or other process-management and automation tools

Benefits

• Role with visibility in a small team and direct contact with partners
• Opportunity to set up AI systems from the beginning with support from COO and leadership
• Salary 50,000–60,000 CZK based on experience, plus 13th salary
• Space for AI tools and training in automation and process improvement
• 5 weeks of vacation and sick days
• Multisport card
• Flexible work setup: mix of office in Prague 1 (Old Town) and remote work; reception coverage by agreement
• Room for initiative and growth toward business development or operations