IT Coordinator for Organization & Asset Management

Quick Facts

• Role: IT Coordinator for Organization & Asset Management

Description

Coordinate and manage IT procurement and the full lifecycle of IT assets—from acquisition to retirement. Handle vendor offers, orders, and invoices, manage software licenses, and maintain IT contracts including warranties, maintenance, and renewal/termination deadlines. Support IT cost planning and help improve and digitize IT organization processes in collaboration with internal teams and external IT service providers.

Responsibilities

• Coordinate and manage IT purchases
• Request, review, and compare offers
• Create and track purchase orders
• Check and assign IT invoices
• Clarify discrepancies with vendors and internal stakeholders
• Manage and maintain IT assets and oversee the asset lifecycle from procurement to disposal
• Administer software licenses and support software asset management
• Maintain and monitor IT contracts, maintenance, and service periods
• Monitor cancellation and renewal deadlines
• Support budget planning, forecasts, and IT cost planning
• Coordinate with manufacturers, suppliers, and IT service providers
• Create and maintain overviews, documentation, and process descriptions
• Contribute to continuous improvement and digitization of IT processes

Requirements

• Completed commercial, IT-adjacent, or comparable education
• Professional experience in IT organization, IT purchasing, asset management, contract management, or related work
• Strong commercial understanding and IT affinity
• Experience working with offers, purchase orders, invoices, and contracts
• Basic understanding of hardware, software, licenses, cloud services, and IT services
• Confident use of Microsoft 365, especially Excel, Outlook, and Teams
• Structured and organized work; ability to take ownership and reliably meet agreements and deadlines
• Ability to follow up consistently on open topics and keep oversight across parallel activities
• Careful, quality-focused, solution-oriented working style
• Enjoy communicating with different departments and contacts
• Openness to change and willingness to critically review existing processes
• Good understanding of IT and willingness to engage with technical products and services

Benefits

• 30 days of vacation
• Vacation and Christmas bonuses
• Flexible working hours
• Company events
• Corporate benefits
• Subsidized sports offers
• Company bike leasing
• Company pension plan
• Discounted job tickets