IT Office & Operations Assistant

Quick Facts

• Role: IT Office & Operations Assistant (independent, office-based)
• Location: Brno
• Main work tools: Excel and IFS

Description

You will maintain and improve a pleasant working environment for the Brno office while independently handling administration, logistics, and day-to-day coordination. The position includes managing office support tasks, communicating with leadership, colleagues, vendors, and customers, and organizing company events. You will also work in Excel and the IFS information system on a daily basis.

Responsibilities

• Manage administrative agenda: cash register, company vehicle administration, insurance, tracking highway vignette validity and technical checks, booking accommodation for colleagues, scanning contracts, monitoring the company email inbox, and sending emails to the relevant people
• Ensure smooth day-to-day operation of the Brno office: welcome visitors (coffee), coordinate couriers, order office supplies
• Support a positive workplace environment: catering/refreshments orders, fruit and coffee machine care, ordering coffee, maintaining tidiness in meeting rooms and the kitchen area, arranging small perks (ice cream, vitamins)
• Handle logistics-related tasks: minor invoicing, stocking goods, invoice matching, ordering consumables and recording write-offs in IFS
• Organize company events with colleagues (e.g., Christmas party, all-company teambuilding, Connection Day)
• Perform occasional errands (post office, picking up goods, florist purchases, visiting authorities with a new company car)

Requirements

• Communicative and empathetic; you will coordinate with leadership, colleagues, suppliers, and customers and resolve unexpected situations
• Enjoy working in the office; colleagues will rely on you for frequent in-person support
• Carefulness, reliability, and above all proactivity; effective task organization and meeting deadlines
• Willingness to learn and keep up with ongoing company development
• Driver’s license is required due to occasional travel and pickups

Benefits

• Informal work environment and friendly company culture
• 25 days of vacation
• Flexible working hours
• On-site English course
• High level of independence and room for improvement/streamlining your work
• Professional training based on your needs
• Benefits including fruit and drinks at the workplace, meal allowance, Multisport card during probation, contribution for a physiotherapist, Health Days, pension contributions (including additional savings), cooperation with Tipli, and regular company events and team building