AI Automation Specialist

Quick Facts

• Role focus: AI, automation & AI agents, internal IT/workplace systems, and security/documentation
• Work style: flexible hours, hybrid work and home office for conception, development, testing, and documentation
• Location: Düsseldorf (partly onsite, includes some home office)
• Compensation: €4,000–€5,000 gross per month (full-time); part-time from 30 hours/week with proportional pay; individual bonus possible from the first month

Description

You will build and implement AI-supported workflows and more reliable digital structures, working closely with management and gaining firsthand insight into processes. The role is roughly 60% AI/automation/AI agents, 25% internal IT and workplace systems, and 15% security, documentation, and enabling the team. You’ll have room to shape the future AI and automation area with safe, long-term solutions.

Responsibilities

• Analyze administrative and work processes and prioritize automation initiatives by benefit, effort, and risk
• Design, implement, and operate workflows using n8n, Power Automate, Make, or comparable tools
• Connect existing systems via APIs, webhooks, and structured data formats such as JSON
• Develop AI and agent solutions from first prototype to stable, monitored operation
• Plan tests, error handling, logging, and human approvals for sensitive processes
• Define standards for Microsoft 365 (user accounts, roles, permissions, access, and workstation devices)
• Decide what can be run safely via cloud services vs. what should be self-hosted
• Document decisions and systems clearly and train the team in practical usage
• Collaborate with management and specialists on data protection, information security, and legal topics
• In the first months: automate candidate management, scheduling, and follow-ups
• In the first months: build structured digital onboarding for employees (accounts, access, devices)
• In the first months: create initial controlled AI workflows for administrative tasks and documents
• In the first months: perform an inventory of systems, roles, permissions, and security standards
• In the first months: produce understandable, maintainable documentation so new solutions can be used and improved long-term

Requirements

• At least one automation or AI solution you personally brought to productive use
• Hands-on experience with n8n, Power Automate, Make, Zapier, or similar automation platforms
• Understanding of APIs, webhooks, JSON, and basic data flows
• Experience with LLMs or AI agents, including tests, error handling, and result control
• Strong fundamentals in Microsoft 365 (user accounts, roles, and permissions)
• Ability to document technical decisions and solutions clearly
• Ability to explain technical connections to people without an IT background
• Very good German and ability to work regularly onsite in Düsseldorf
• Independent working style, transparent prioritization, and accountability for outcomes

Benefits

• Flexible working hours and hybrid work with home office for planning, development, testing, and documentation
• €4,000–€5,000 gross per month for full-time; part-time from 30 hours/week with proportional pay
• Individual bonus can be agreed starting from the first month
• Freedom to implement technically while staying within clear goals, priorities, and safety boundaries
• Emphasis on traceable, long-term solutions