Executive Assistant

🏢 Summary: Executive Assistant supporting the CFO (primary) and CEO (secondary) in a high-growth technology environment, focused on executive operations, financial reporting coordination, board and investor logistics, and cross-functional alignment. The role centers on optimizing executive effectiveness through calendar, communication, financial cycle, and project management support. It involves close collaboration with Finance, Accounting, BizOps, and executive stakeholders to ensure rigorous operational execution. 🗂️ Requirements: 7+ years executive support experience for CFO, CEO, or C-level executive, Experience managing complex investor, board, or M&A calendars, Experience coordinating financial reporting cycles and executive materials, Proven ability to handle confidential financial and strategic information, Advanced calendar, inbox, travel, and logistics management, Experience supporting cross-functional finance and executive teams, Ability to manage multiple workstreams and shifting priorities, Proficiency with Google Workspace, Slack, Navan, expense systems, and project management tools 📃 Skills: GoogleWorkspace, Slack, Navan, Spreadsheets, Presentations, FinancialReporting, ExpenseManagement, ProjectManagement, OKRs 🏢 Description: About the Role We are looking for an exceptional Executive Assistant to partner directly with our CFO and CEO and help maximize the effectiveness, focus, and impact of both executive offices. This role is primarily CFO-facing, with the majority of day-to-day work driven by the CFO and related teams, while also providing essential calendar and communication support to the CEO. This role goes beyond calendar management. The Executive Assistant will bring structure and precision to a fast-moving executive environment, supporting investor relationships, financial reporting cycles, M&A coordination, and cross-functional operations across Finance & Strategy, Accounting, BizOps, and Analytics teams. What You'll Do CFO Support & Operations (Primary) - Own and proactively manage the CFO's calendar across daily, weekly, monthly, and quarterly planning horizons. - Manage complex domestic and international travel, including itineraries and contingency planning. - Handle expense reporting, approvals, and administrative workflows. - Support confidential and personal requests with discretion. - Provide operational assistance to Finance & Strategy, Accounting, Analytics, and BizOps teams. - Identify delegation opportunities and improve executive leverage. CEO Support (Secondary) - Monitor and maintain the CEO's calendar, protecting focus time and resolving conflicts. - Oversee inbox triage, flagging high-priority communications. - Draft responses or summaries as needed. - Partner with the Chief of Staff on priorities and meeting cadence. - Ensure preparation for upcoming commitments. Board & External Meeting Coordination - Coordinate logistics for board prep meetings, investor calls, and strategic external meetings. - Support preparation and distribution of board materials and pre-reads. - Track follow-ups and action items from board and investor meetings. - Maintain distribution lists and communication processes. Finance Team & Project Coordination - Gather and coordinate monthly and quarterly financial reporting materials. - Organize Finance leadership meetings and business reviews. - Track deliverables and deadlines across the Finance organization. - Assist with executive presentations, spreadsheets, and financial memos. - Partner with BizOps, FP&A, and Accounting to maintain visibility into OKRs and priorities. Core Team Support & Accountability - Support executive staff operating cadence and action tracking. - Create visibility into executive OKRs and commitments. - Document decisions and ensure follow-through. CFO Offsites & Team Events - Plan and execute CFO offsites and Finance team events. - Coordinate logistics, agendas, communications, and follow-ups. - Manage contractors and vendors as needed. What You Bring - 7+ years of executive support experience, ideally in a high-growth technology company. - Experience managing investor, board, or M&A scheduling. - Outstanding written and verbal communication skills. - Proven discretion with sensitive financial and strategic information. - Exceptional calendar, inbox, travel, and logistics management skills. - Strong cross-functional stakeholder management abilities. - High ownership mindset with strong attention to detail. - Experience with Google Workspace, Slack, Navan, expense systems, and project management tools. - Familiarity with financial reporting cycles or finance/accounting environments preferred. Benefits Additional benefits may include equity, company bonus eligibility, 401(k) plan, paid holidays, flexible PTO, parental leave, employee assistance and wellbeing benefits, global travel coverage, life/AD&D/STD/LTD insurance, FSA/HSA, and medical, dental, and vision coverage. Pay Range Tier 1 Pay Range (San Francisco, New York City, Seattle): $159,000—$198,700 USD Tier 2 Pay Range (All other US Locations): $138,200—$172,700 USD

🏢 Summary: The offer is for an experienced Executive Assistant to support multiple C-Suite executives in a fast-paced, growth-stage environment. The role focuses on managing complex calendars, coordinating travel and meetings, preparing materials, and serving as a trusted partner to ensure executives are aligned with strategic priorities. It requires strong judgment, discretion, and the ability to operate cross-functionally with senior leaders and external stakeholders. 🗂️ Requirements: Minimum 5 years of Executive Assistant experience in a fast-paced, growth-stage organization, Direct experience supporting C-Suite executives, Ability to manage complex calendars across multiple time zones, Experience coordinating executive travel, meetings, offsites, and board-related activities, Experience handling sensitive and confidential information with discretion, Strong organizational and multitasking skills, Ability to track action items, expenses, and commitments accurately, Comfort working in ambiguous and rapidly changing environments 📃 Skills: CalendarManagement, TravelCoordination, MeetingCoordination, ExpenseReporting, TimeManagement, Documentation, Communication, ProjectManagement 🏢 Description: PlayOn is looking for a highly organized, proactive, and trusted Executive Assistant to support several C-Suite executives. This role will steward executives’ time, priorities, and attention by ensuring they are well-prepared, well-positioned, and focused on the work that matters most. Partnering closely with the Executive Assistant to the CEO, this Executive Assistant will manage complex schedules, manage travel, coordinate communications, and anticipate needs, while operating cross-functionally with senior leaders and external stakeholders. The Outcomes You’ll Deliver - Executives whose time and attention are aligned to the company’s highest priorities - Clear, well-managed calendars, meetings, and communications that enable effective decision-making - Strong preparation and follow-through for internal and external meetings - Smooth coordination across the C-Suite, senior leaders, and key external partners - A trusted partnership built on anticipation, discretion, and sound judgment - A professional brand suited to the executive suite that you’re managing In this role, you can expect to - Own and manage complex calendars across multiple time zones - Protect and promote the executive brand internally and externally - Act as a steward of executive time and attention - Proactively prepare leaders for meetings, including agendas, background materials, talking points, and follow-ups - Coordinate events with internal and external stakeholders - Coordinate logistics for meetings, offsites, board-related activities, and travel - Serve as a key point of contact between executives, senior leaders, board members, and external stakeholders - Track action items, commitments, travel arrangements, and expense reports - Anticipate challenges, flag risks, and solve problems before they escalate - Handle sensitive and confidential information with discretion and professionalism - Support special projects and strategic initiatives as needed To thrive in this role, you have - Demonstrated experience displaying exceptional judgment, discretion, and emotional intelligence - Minimum 5 years’ experience providing Executive Assistant support in a fast-paced, growth-stage organization with direct experience supporting the C-Suite and interacting with other executives - Strong organizational skills and ability to manage competing priorities - Proactive approach and ability to anticipate needs - Comfort working in ambiguous situations - Excellent strategic communication skills - Ability to ask clarifying questions and protect executive focus - Passion for operating in an environment where priorities evolve - Service-oriented mindset while operating as a true business partner The Benefits We Offer - Multiple medical insurance plans to choose from - Dental, vision, life and disability insurance - Employee Emergency Fund - Company equity (stock options) - Open PTO policy - 401K plan with company match - Hybrid/flexible work environment Note: Must be a full-time employee to participate in the company’s employee health benefit plan. Part-time employees and interns are not eligible to participate.

🏢 Summary: IT Project/PMO role focused on translating business needs into structured project activities, managing requirements, and supporting delivery of IT initiatives. The position involves coordinating stakeholders, monitoring schedules and risks, and actively participating in solution design and UAT. It requires strong understanding of IT environments (including AI and cloud) and hands-on project governance. 🗂️ Requirements: Experience in PMO, Experience in IT project management, Understanding of IT fundamentals, Knowledge of AI basics, Knowledge of cloud concepts, Ability to manage multiple projects and priorities, Experience in requirements management, Experience in UAT, English B2 or higher 📃 Skills: PMO, ProjectManagement, IT, AI, Cloud, UAT, RequirementsEngineering, StakeholderManagement, Reporting 🏢 Description: Zakres obowiązków: Operacyjne wsparcie: realizacja inicjatyw poprzez przekładanie założeń biznesowych na konkretne kroki projektowe, monitorowanie harmonogramu oraz identyfikacja zależności i ryzyk Wspieranie współpracy: organizacja spotkań roboczych i dbanie o płynny przepływ informacji między interesariuszami (biznes, IT, dostawcy, compliance) Zarządzanie bieżącymi zadaniami: planowanie i realizacja kolejnych kroków, dbanie o terminowość oraz cykliczne raportowanie statusu Analiza koncepcyjna: badanie potrzeb biznesowych oraz przygotowywanie i prezentacja wstępnych koncepcji rozwiązań Zarządzanie wymaganiami: przekładanie potrzeb użytkowników na precyzyjne specyfikacje funkcjonalne i dbanie o ich wysoką jakość Wsparcie wdrożenia: definiowanie kryteriów sukcesu, realizacja zadań projektowych oraz aktywny udział w testach akceptacyjnych (UAT) Wymagania: Doświadczenie w obszarze PMO oraz zarządzania projektami IT Zrozumienie podstaw IT (AI, chmura) - nie szukamy programisty, ale osoby, która rozumie i odnajdzie się w tym środowisku Doskonała organizacja pracy własnej: umiejętność sprawnego zarządzania wieloma wątkami (priorytety, deadline'y) Wysoko rozwinięte umiejętności komunikacyjne - zdolność do współpracy i prowadzenia komunikacji z zespołami biznesowymi i technicznymi Język angielski na poziomie minimum B2 - swoboda w kontakcie z globalnymi zespołami Oferujemy: Prywatną opiekę medyczną Dofinansowanie karty sportowej Stałe wsparcie konsultanta Program rekomendacji pracowników

🏢 Summary: Full-time Legal Executive Assistant role supporting the Chief Estate Accountant and Estate Administration team within a Private Wealth practice serving ultra-high-net-worth clients. The position focuses on estate and fiduciary administration, tax return preparation support, document management, billing, and executive-level coordination. This hybrid role requires strong experience in estate planning operations, tax documentation, and advanced Microsoft Office proficiency. 🗂️ Requirements: Minimum 5 years of executive support experience, Experience in professional services, accounting, or estate planning, Working knowledge of estate and trust taxation concepts, Familiarity with Forms 706, 1041, and 709, Experience supporting C-suite or senior professionals, Experience working with high-net-worth clients, Advanced proficiency in Microsoft Office Suite, Ability to manage confidential information, Strong organizational and deadline management skills 📃 Skills: Microsoft, Outlook, Word, Excel, PowerPoint, Form706, Form1041, Form709, E-Verify, AI 🏢 Description: The Opportunity We're looking for an experienced Legal Executive Assistant to provide exceptional support to our Chief Estate Accountant and the Estate Administration team in our Private Wealth practice. This role is central to ensuring seamless operations and outstanding client service within the practice, which services Ultra High Net Worth individuals and families. What You'll Do: Prepare and revise estate planning documents with precision and attention to detail Manage complex calendars, schedule appointments, and coordinate travel arrangements Oversee all aspects of new client intake and implementation Maintain document retention systems, including vault documents and digital filing Handle billing processes and client distributions Support time tracking Build and maintain strong relationships with clients, demonstrating professionalism and discretion Manage communications with internal and external stakeholders Estate & Fiduciary Administration Support: Assist with the preparation and organization of estate tax returns (Form 706), fiduciary income tax returns (Form 1041), and gift tax returns (Form 709) Maintain detailed filing systems for estate and trust documentation, ensuring compliance with retention requirements Track critical deadlines for tax filings, court accountings, and fiduciary reporting obligations Coordinate the collection and organization of financial data, asset valuations, and supporting documentation from clients and third parties Other ad-hoc work as required What We're Looking For: Minimum 5 years of executive support experience, preferably in professional services, accounting, or estate planning Working knowledge of estate and trust taxation concepts; familiarity with Forms 706, 1041, and 709 highly desirable Experience working with high-net-worth clientele Comfort with AI tools and emerging technology, with a willingness to adopt firm-approved platforms that enhance productivity, document drafting, and workflow efficiency Experience supporting C-suite executives or senior professionals in client-facing environments Exceptional organizational skills with proven ability to manage multiple priorities and deadlines Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Outstanding written and verbal communication skills Absolute discretion and ability to handle highly confidential information Benefits: Full-time employees are eligible for enrollment in Medical, Dental, and Vision insurance plans, as well as a 401(k)-retirement program. Sterlington uses E-Verify to confirm employees' work authorization.

🏢 Summary: Full-time Assistant Project Manager role supporting mission-critical data center construction projects, coordinating technical documentation, scheduling, budgeting, procurement, and field activities. The position bridges technical and managerial responsibilities to ensure projects are delivered on time, within budget, and in compliance with quality and safety standards. Offers comprehensive benefits and growth opportunities within a fast-paced construction environment. 🗂️ Requirements: High School Diploma or equivalent, 1+ years of project management or construction-related experience, Basic to intermediate proficiency in Microsoft Office Suite, Experience with project management tools (Procore preferred), Foundational understanding of construction processes, drawings, and specifications, Ability to manage project documentation including submittals and RFIs, Ability to coordinate schedules, WBS, and MOPs, Ability to travel up to 20% to job sites 📃 Skills: Procore, Microsoft, Office, WBS, MOP, Construction, Scheduling, Budgeting, Procurement, Power, Low-voltage 🏢 Description: Join our growing Project Management Team as an Assistant Project Manager supporting mission-critical data center construction projects. Summary/Objective: The Assistant Project Manager (APM) bridges technical and managerial responsibilities, providing tactical project execution and administrative support to Project Managers (PMs) and Senior Project Managers (Sr. PMs). This role executes tasks with increasing ownership, helping ensure projects are delivered on time, within budget, and to the highest quality and safety standards. The APM will engage with vendors, partners, and customers, develop project documentation, and coordinate field and office operations. Essential Functions: Relationship Development - Develop relationships with vendors and partners; execute outreach and relationship-building efforts under PM guidance. - Build rapport with customers and serve as a trusted liaison under supervision. Communication & Coordination - Act as the main point of contact between project stakeholders under PM direction. - Conduct and document team and customer meetings, including agendas, meeting notes, and follow-ups. - Assist in preparing and maintaining project status reports for internal and external stakeholders. Planning, Scheduling & Project Close-Out - Develop and adjust project schedules with oversight. - Create detailed work breakdown structures (WBS) and Methods of Procedure (MOPs) with some independence. - Coordinate project activities with superintendents, architects, engineers, and subcontractors. - Manage submittals, RFIs, and coordination processes under PM direction. - Manage portions of the close-out process, including inspections, documentation, and final handover to the customer. Profit, Budgeting & Procurement Management - Assist the PM to break out estimates by cost code and enter into Procore. - Track project financial progress with supervision. - Prepare and manage change orders under guidance. - Order project materials and manage vendor relationships with oversight. Constructability, Quality & Safety - Monitor compliance with project specifications and drawings; support resolution of non-conforming work. - Conduct inspections and manage quality processes under PM guidance. - Track site safety compliance and collaborate with the Safety team on corrective actions. Contract, Risk & Compliance Management - Draft and organize contract documents, including owner/prime contracts and change orders. - Assist in procurement negotiations with partners and vendors. - Help manage customer contracts and document disputes or claims. - Support risk tracking and mitigation planning. - Assist in securing permits and tracking code compliance. Team Collaboration - Delegate daily project tasks to team members with oversight. - Contribute to a positive, collaborative, high-performance team culture. - Offer informal feedback and mentorship to peers. Competencies: - Strong communication and presentation skills. - Ability to manage multiple priorities in a fast-paced environment. - Basic to intermediate proficiency in Microsoft Office Suite and project management tools (Procore preferred). - Foundational understanding of construction processes, drawings, and specifications. Desired Technical Knowledge: - Basic understanding of power distribution and low-voltage system components. - Basic understanding of general construction requirements and mechanical equipment installation. - Interest in white space/data center design and operation. Travel: - Up to 20% travel to job sites. Work Environment: This role operates in both office and field environments. Field work may involve exposure to extreme weather, construction sites, and potentially hazardous materials. Physical Demands: Ability to walk, stand, and climb stairs/ladders on job sites; lift up to 20 lbs; maneuver in small or confined spaces. Position Type: Full-time position. Required Education and Experience: - High School Diploma and/or equivalent education and experience. - 1+ years of project management or construction-related experience. Preferred Education and Experience: - Bachelor’s degree in construction management, Engineering, Applied Science, or related field. - Commercial contracting experience, preferably in the data center or mission-critical space. Compensation: $55,000—$95,000 USD Benefits: - Medical, Dental, and Vision Insurance (Cigna). - 401(k) Retirement Plan with company match and profit-sharing opportunities. - Employer-Paid Life Insurance (1x salary). - Short-Term Disability (STD). - Voluntary benefits including Long-Term Disability, supplemental life insurance, Accident, Critical Illness, and Hospital Indemnity coverage. - Paid Time Off (up to 160 hours annually). - 7 company-observed holidays plus a floating holiday. - 8 hours Birthday Time Off. - Paid Parental Leave (8 weeks maternity, 2 weeks paternity). - Volunteer Time Off (40 hours annually). - Boot Reimbursement (up to $150 annually). - Tool Reimbursement ($250 annually). - Tuition Reimbursement (up to $5,000 annually).

🏢 Summary: Administrative Team Assistant role focused on independently organizing administrative tasks, coordinating meetings and travel, and supporting departmental operations. The position serves as the central contact for organizational matters and ensures structured scheduling and office management. 🗂️ Requirements: Completed commercial vocational training or equivalent qualification, Professional experience in administrative or similar roles, Experience in travel planning and appointment management, Experience in organizing meetings and events, Very good MS Office skills, Basic SAP knowledge, Fluent German language skills, Ability to communicate in English 📃 Skills: MS-Office, SAP 🏢 Description: Einführung & Zusammenfassung Wir suchen eine engagierte Teamassistenz, die mit Eigenverantwortlichkeit administrative Tätigkeiten organisiert. Die ideale Kandidatin oder der ideale Kandidat bringt Erfahrung in der Reiseplanung, im Terminmanagement sowie in der Planung von Meetings und Veranstaltungen mit. Sie sind der zentrale Ansprechpartner für organisatorische Belange im Team und unterstützen aktiv die Abteilung und die Teams in der Fläche. Hauptverantwortlichkeiten Eigenverantwortliche Organisation administrativer Tätigkeiten Unterstützung der Abteilung und der Teams in der Fläche Vor- und Nachbereitung von Team-Meetings Sicherstellung einer strukturierten Terminplanung Bearbeitung der Ein- und Ausgangspost Bestellung von Büromaterial Funktion als erste Anlaufstelle für organisatorische Anliegen im Team Schlüsselqualifikationen Abgeschlossene kaufmännische Ausbildung oder vergleichbare Qualifikation Einschlägige Berufserfahrung in vergleichbaren Aufgabenbereichen Sehr gute MS-Office-Kenntnisse Idealerweise SAP-Kenntnisse Gute Ausdrucksfähigkeit in deutscher Sprache Gelegentliche Kommunikationsfähigkeit in englischer Sprache Weitere Details Diese Position befindet sich in Bayreuth, im Regionalbüro Ingolstadt. Wir bieten ein dynamisches Arbeitsumfeld mit abwechslungsreichen Aufgaben. Die Stelle ist ab sofort zu besetzen.

🏢 Summary: Full-time Program Associate role providing administrative and clerical support to program leadership, staff, and clients in a social services environment. The position involves coordinating procurement, supporting reports and projects, organizing meetings, and assisting with documentation and compliance tasks. Driving is required, along with completion of background checks and mandatory trainings. 🗂️ Requirements: Employment eligibility verification, CPR/First Aid certification (or willingness to obtain), Completion of Tuberculosis Test, Successful Background Screening, Successful Drug Test, Reliable transportation, Valid driver's license, Proof of vehicle insurance and ownership, Ability to qualify for company insurance coverage, Authorization to work in the U.S., Work performed within California, Driving as an essential job function 📃 Skills: CPR, FirstAid, Documentation, Reporting, Procurement, DataAnalysis, Research 🏢 Description: WHY WORK FOR US? We are mission and values driven and your contributions will make a difference. We make a positive difference in people's lives and help an average of 23 people per week to find a place to live. If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we're committed to helping you reach your potential by providing opportunities for professional growth across the state. Salary: $21.00 to $26.00 per hour Pay Frequency: 24 Pay Periods Per Year Full Time Non-Exempt Driving Required Lower end of range will apply to candidates who meet minimum experience or have limited years of relevant experience. The higher end of range will apply to seasoned candidates with considerable years of relevant experience. ABOUT THE JOB The Program Associate provides general administrative support to the programs, which may include leadership, staff, residents and client participants. This includes supporting the overall organization of the department, handling administrative duties, and assisting with procedures, policies, and projects. Position Responsibilities include: Provide administrative and clerical support to management and direct line staff Coordinate purchases and procurement of approved requests for supplies, equipment, and client assistance items. Assist with research, preparation, and written documentation for special projects, presentations, and meetings. Plan and coordinate department meetings Assist with completing reports as necessary WHAT YOU BRING Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks. Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Contribute to team goals and recognize the strengths and contributions of others. Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention. Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Generate innovative solutions to problems or challenges. Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome. Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries. PREFERRED QUALIFICATIONS Two (2) years' experience working in a relevant field. MINIMUM QUALIFICATIONS All levels of education and experience are welcome. MANDATORY REQUIREMENTS Have employment eligibility verification Have or be able and willing to obtain CPR/First Aid training Successfully complete the following as a condition of hire: Tuberculosis Test Background Screening Drug Test DRIVING Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must: Have reliable transportation A valid driver's license Proof of insurance and ownership for personal vehicles used during work duties The ability to qualify for insurance coverage EMPLOYMENT ELIGIBILITY Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. CALIFORNIA-BASED WORK EXPECTATIONS All regular and customary work must be performed within the state. Approval for work outside of the office does not establish approval for work to be conducted outside of California. Work schedules are determined by the responsibilities of the role and operational requirements, and may be adjusted at any time. WHAT WE OFFER In addition to a rewarding work environment, employees receive a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan. READY TO MAKE A DIFFERENCE THROUGH ACTION? If this position sounds like a fit, please submit your application today. A resume is required.

🏢 Summary: Full-time Project Specialist role in a Group PMO supporting portfolio and project governance, documentation, reporting, and tool administration. The position focuses on maintaining methodologies, managing project data, and supporting Program/Project Managers across the project lifecycle. It involves working with PM tools, reporting systems, and central collaboration platforms. 🗂️ Requirements: 1–3 years experience in structured projects as PMO support/assistant/junior, Knowledge of project management methodologies (Prince2, Agile), Experience with project management tools (Clarity PPM, JIRA, Microsoft Planner or similar), Practical knowledge of MS Office (PowerPoint, Excel, Outlook) and Teams, Experience with project documentation management and reporting, English proficiency at C1 level 📃 Skills: PowerPoint, Excel, Outlook, Teams, Prince2, Agile, Clarity, JIRA, Planner, PowerBI, PowerAutomate, Visio, SharePoint 🏢 Description: Job Req Number:  97745 Time Type: Full Time PLEASE REMEMBER TO CLICK "APPLY" BUTTON AFTER SAVING YOUR PROFILE TO COMPLETE YOUR APPLICATION PROCESS. Are you passionate about project management and eager to make a significant impact within a dynamic team? Join us as a Project Specialist in our Group PMO, where you'll play a crucial role in driving our projects forward. You'll be at the heart of our operations, providing essential support, managing portfolios, and ensuring our methodologies are top-notch. If you're detail-oriented, proactive, and ready to challenge the status quo, we want you on our team! Your responsibilities: Comprehensive administrative support for Group PMO and individual projects. Roadmap and portfolio management. Updating and managing templates, processes, methods, standards, SOP’s and e-learnings. Administration of central sites, project communities, and resources (e.g., SharePoint). Management and verification of project documentation. Ensuring adherence to Project Management governance and methodologies. Assistance with strategic assignments for PMO initiatives. Conducting onboarding, training, and knowledge-sharing sessions Support Program/Project Managers in tracking the status of program/project deliverables and milestones, supporting the adoption of the project lifecycle. Provide ad hoc project/program support, ensuring project plans and documentation are complete and up-to-date. Generate dedicated project reports for various stakeholders and monitor key operational metrics (including assistance with Project Board presentations). Participate in selected project meetings & host minor project meetings (actions, issues) Update and maintenance of action, issue and risk logs; Actively participate in development of the PMO team by developing new solutions, search for optimization and best practices Our requirements: English language proficiency at least C1 level – excellent/fluent in both written and spoken communication. 1 - 3 years of experience in working on structured projects as support/assistant/junior or assisting PM; Practical knowledge of MS Office (PowerPoint, Excel, Outlook) and Teams. Excellent organizational and administrative skills. Attention to detail, problem-solving abilities, proactivity, and a willingness to challenge the status quo. Knowledge of project management methodologies (Prince2, Agile) and project management tools (e.g. Clarity PPM, JIRA, Microsoft Planner, others) Knowledge of Power BI, Power Automate, Visio & SharePoint would be an asset; Ability to understand and work in a multicultural environment and carry out multiple tasks at the same time; Ability to work with minimal supervision; Confident to deal with senior level contacts, internally and externally. What we offer : Employment based on an employment contract, along with a comprehensive benefits package Training and development programs, as well as access to an e-learning platform Onboarding program with the support of a dedicated Buddy Participation in an annual, company-wide integration event A work environment based on Scandinavian organizational culture Opportunities for growth through our internal program Benefits: sharing the costs of sports activities private medical care sharing the costs of foreign language classes sharing the costs of professional training & courses life insurance integration events corporate gym corporate sports team coffee / tea parking space for employees extra social benefits holiday funds christmas gifts employee referral program charity initiatives bicycle parking modern and ergonomic office yoga in the office

🏢 Summary: The PMO Planning Specialist supports vehicle platform and project planning to ensure timing, cost, and quality targets are met across the full product lifecycle. The role focuses on scheduling, financial tracking, governance reporting, and cross-functional coordination within automotive product development. It requires strong analytical capabilities and advanced Excel and PowerPoint skills in an OEM or Tier 1 environment. 🗂️ Requirements: Bachelor’s degree in Engineering, Finance or Business (ABET accredited), Minimum 5 years automotive industry experience at OEM or large Tier 1, Experience in product development engineering, program management, finance, accounting or quality, Advanced to expert proficiency in Excel, Advanced proficiency in PowerPoint, Ability to manage project scheduling and financial targets, Experience working with cross-functional automotive teams, Strong data analysis and financial analysis skills 📃 Skills: Excel, PowerPoint, Scheduling, FinancialAnalysis, DataAnalysis, ProgramManagement, ProductDevelopment, Automotive, Governance, Reporting 🏢 Description: Client is transforming into a customer centric sustainable mobility company and is looking for motivated and passionate individuals to join the team. The Project Management Office (PMO) is a critical function of the Cross Carline & Project Engineering Team and is responsible for oversight of common process and methods used to achieve technical, quality, timing and cost targets. The PMO Planning Specialist is responsible for supporting the Platform and Project Planning Manager in the achievement of project timing, labor and investment objectives of the vehicle. Responsibilities: - Coordinate the general and detailed (by phase) scheduling of the project/program to ensure timing consistency in execution - Create and manage Bulletins and Bulletin responses - Collaborate with cross-functional teams to create governance decks of product action requests - Ensure that labor, validation and prototype financial targets are achieved - Facilitate PMT and Program Review - Manage vehicle build plan and delivery to support vehicle validation requirements - Manage the commercial launch plan (volumes and dates) with the Brand(s), the Plant(s) and the Purchasing Department The Planning Specialist's primary interface is with the Vehicle Project, Platform & Modules Teams Planning (QCTP) Manager and the Chief Project Engineer (CVE). Basic Qualifications: - Minimum of a Bachelor's degree in Engineering, Finance or Business from an ABET accredited university. Other degree/educational credentials, in combination with relevant experience, may be considered. - Minimum of 5 years automotive industry experience at an OEM or large tier 1 in any of the following areas: Product development engineering, program management, finance, accounting or quality - Must be highly motivated, detail oriented, and a self-directed process thinker - Strong interpersonal and leadership skills - Strong written and presentation skills - Advanced to expert skill level in using Excel and PowerPoint - Ability to interface with all levels of management Preferred Qualifications: - Full Program Life-cycle Experience - Client PDP understanding - Launch Experience - Manufacturing process fundamentals understanding - Ability to quickly learn use of proprietary software - Advanced skills in manipulating, interpreting, comparing, and analyzing large data sets/financials All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy. Compliance Notice: Alten USA is a federal contractor subject to the requirements of VEVRAA and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Drug Screening Requirement: As a federal contractor, Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.

🏢 Summary: Full-time Administrative Assistant role supporting a correctional healthcare department by handling clerical, bookkeeping, scheduling, and medical records functions under the supervision of the Health Services Administrator. The position involves managing EHR and HR systems, coordinating utilization activities, maintaining reports, and ensuring compliance with company policies and accreditation requirements. Offers competitive hourly pay and requires strong technical and organizational skills in a fast-paced healthcare environment. 🗂️ Requirements: High school diploma or GED, Proficient in Microsoft Word and Excel, Minimum typing speed of 45 WPM, Ability to use EHR systems with minimal supervision, Ability to use Rippling system with minimal supervision, Clerical experience in healthcare setting, Ability to manage bookkeeping tasks and expense reports, Capability to handle medical records, claims, and subpoenas, Ability to work in fast-paced environment 📃 Skills: MicrosoftWord, MicrosoftExcel, EHR, Rippling, Bookkeeping, Typing, MedicalRecords, UtilizationManagement, Reporting 🏢 Description: Administrative Assistant – Placer Corrections Pay: $26.96 – $35.48/hr Job Description Under the direct supervision of the Health Services Administrator (HSA), the Administrative Assistant is responsible for performing clerical and administrative tasks to support the healthcare staff and the overall function of the medical department. Job Duties and Responsibilities • Receive and route visitors, inquiries, and issues to the appropriate staff. • Use Microsoft Office applications, including Word and Excel, to prepare reports and correspondence as needed. • Transmit correspondence and medical records via mail, email, or fax. • Perform various clerical and administrative functions, including ordering and maintaining inventory of supplies and sorting and distributing all mail and interoffice correspondence. • Perform bookkeeping duties, including preparation of expense reports and maintenance of petty cash and receipts. • Transmit and maintain all medical claims as required by company policies and procedures. • Transmit and maintain all subpoenas and medical record requests as required by company policies and procedures. • At some sites, may be responsible for staff scheduling. Identify and proactively address potential staffing and employee issues. • Assist the HSA and Director of Nursing (DON) with recruiting efforts, credentialing, scheduling interviews, and processing new hire documentation. • Use all functions and applications of EHR™ relevant to the position with minimal supervision. • Use all functions and applications of Rippling™ relevant to the position with minimal supervision, including correcting employee time punches as needed. • Manage utilization activities, including tracking specialty care referrals, processing off-site referrals, appointments, patient registrations, and transport requests in accordance with company policies and procedures. • Monitor and maintain utilization management queue dashboards, including updating canceled appointments and responding to Awaiting Site Info requests. • Prepare and maintain monthly reports and statistical data as required by company policies, procedures, and contract requirements. • Gather and maintain documentation required for accreditation surveys. • Proactively identify and resolve problems using sound judgment and objectivity. Meet established goals and take responsibility for results and outcomes. • Maintain a fundamental understanding of the organizational structure and appropriately access available resources. • Demonstrate professionalism by maintaining objectivity, exercising self-control under pressure, displaying emotional maturity, maintaining a high degree of integrity, and promoting a positive work environment. • Build proactive working relationships with supervisors, security staff, healthcare staff, patients, vendors, and clients. Establish and maintain professional relationships that foster trust and respect. • Coordinate all monthly, quarterly, and annual meetings in compliance with company policies and procedures. Qualifications (Education, Experience, and Certifications) • High school diploma or GED required. One (1) year of clerical experience in a healthcare setting preferred. A minimum of two (2) years of college coursework is preferred. • Proficient computer skills, including working knowledge of Microsoft Word and Excel, with a minimum typing speed of 45 words per minute. • Strong written and verbal communication skills, sound judgment, and the ability to manage stressful situations effectively. • Ability to perform successfully in a fast-paced and challenging environment. • Must possess the physical and mental capacity necessary to perform the essential functions of the position. Job Type: Full-time Work Location: In Person